April 28, 2017 0

Know your regulatory obligations? Automation will help!

Posted by:Erin Brown onApril 28, 2017

Automation is in many of our simple daily tasks. Think about an average day, the smallest of tasks are automated; your alarm clock waking you up, the steaming hot coffee waiting for you in your kitchen, the app on your phone you use to pay for your public transport, and our Apple pay app that you used to pay for your mid-morning coffee with.

I rarely give a second thought to how my alarm wakes me up or how my phone pays for my mid-morning coffee. Like it or not automation is here to stay and embracing these technologies helps me get through my day.

Automation is nothing new in business, in fact it dates back as far as the 1930’s, with the real revolution of the manufacturing industry coming in the 1950’s when Japan revolutionized the motor vehicle industry as we know it, with automation.  

Manufacturing like many industries has high regulatory compliance obligations and the need to meet these obligations is often seen as an obstacle to success as it takes time away from core business functions.

72%¹ of senior executives in regulated companies (manufacturing, construction, transportation) say that ensuring compliance with regulatory requirements is one of the most important challenges in their company.

Rather than fighting against regulations, smart companies are embracing their regulatory obligations and using automation to help them do this. Adding automation to all aspects of business often starts at the front desk by rolling out people presence software.

Welcoming visitors, contractors and staff is nothing new, companies have done it for centuries, however, the need to keep records and make those coming onto your site aware of hazards and restrictions to meet regulatory obligations is something that is fairly recent. The prospect of keeping records for this type of information can seem daunting but using software provides peace of mind.  

How does it provide peace of mind? Using visitor presence software like WhosOnLocation gives you the power to manage contractors, evacuations, visitors and employees. Here’s a short overview of each feature:

Contractors – Set up profiles for primary and sub-contractors, allowing only those authorized to be on-site access. Keep a record of insurances, qualifications, induction and hazard acknowledgement plus get alerted when they are due to expire and need to be updated.

Evacuation management – In the event of an emergency quickly manage and verify people’s safety in an emergency. You can also share critical messages, perform a manual roll-call, send an SMS asking if everyone on-site is safe, and receive ‘get help’ requests.

Employee management – Know which employees are on-site and those that are not. Sign an employee in and out of a location and view the status of any employee.

Case study – Oceania Dairy

Problem: Oceania Dairy wanted to replace a physical sign in/out board. They wanted to be able to manage contractors, visitors, inductions, sign-ins by multiple visitors at one time and manage the use of personal protective equipment on-site.

Solution: WhosOnLocation (WOL) was easily and effectively implemented without any additional outlay for equipment or programming. Now using WOL they are gaining the advantages of:

  • Staff scanning in and out of sites using bar-coded ID cards
  • Sign multiple visitors in and out at one time
  • Undertake contractors inductions, ensuring they are across all site regulations and hazards and that a full register of their qualifications and insurances are recorded

Oceania Dairy can quickly and easily generate reporting to meet its regulatory requirements, for example, the notification of site hazards to all staff, contractors and visitors. Read the full case study here

You may not have considered the need for business automation or the automation of your visitor, contract and employee management, however, to keep everything running smoothly automation is key and should be added to your budget for 2017²

Take a free, 30 day trial today and see how easy it is to use automation over a paper sign-in book for the management of your visitors, contractors and employees.

¹http://www.cioinsight.com/it-management/expert-voices/top-8-ways-to-reach-regulatory-compliance.html

² https://www.business.com/articles/sam-davtyan-it-departments-should-automate/

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