1 minute read time
Working remotely and working on-site both have their benefits:
Working from home means less time spent commuting, reduced physical proximity to other people (a huge benefit in the current climate), and for some, a more focused, productive work environment.
Working on-site is most attractive for collaboration, meeting workers’ social needs and for having more meaningful, face-to-face interactions with mentors or managers.
A hybrid workforce arrangement allows workers to design a more flexible schedule that offers the best of both worlds. Many people find that too much time spent working remotely can negatively impact work relationships, while a significant portion of those working on-site full-time are concerned about pandemic safety (29% of those working on-site full-time reported that they do not feel comfortable with the protective measures at work).
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Say goodbye to spending 40 hours a week at the same desk… and embrace the new: the hybrid workforce.
The traditional workforce served us well through the twentieth century. But with a global pandemic, things have changed – fast.
The hybrid workforce is not entirely new. We’ve been doing this since the rise of digital collaboration technology (think Skype, Slack, Google Docs…). But it’s changing rapidly as the needs of organizations and employees adapt to the quickly-evolving world around them.
As employees return to the office, employers are looking for future-proofed solutions to enable the hybrid balance of remote and on-site work along with keeping employees safe, happy, and productive.
With the introduction of new workplace policies around the global pandemic, tools and software to assist with managing capacity limits, ensuring social distancing measures and managing a hybrid workforce are more popular than ever.
50% of respondents stated they are interested in introducing hybrid workforce features
WhosOnLocation surveyed employers of varying sizes in 2020 around emerging hybrid workforce solutions, particularly employee scheduling and hot desking. 50 percent of respondents stated they are interested in introducing hybrid working features, with 70 percent of that segment looking to implement them within the next 12 months.
The rise in popularity is partly due to necessity from the ongoing pandemic, lockdowns, and the need for employees to work remotely, but also due to the shift in the employee and employer mindset.
Lockdown meant many workforces that didn’t normally allow remote work had to invest in infrastructure to make it happen. Employers and their employees had to build mutual trust and respect to make it work. Some of the challenges?
Whatever the hurdles were, we made it work.
Now, as employees are starting to return to the office, they’re demanding a more flexible environment, and employers need to understand the changes that have happened since the rise in remote work due to the pandemic, and how that has affected where and how work is performed.
In 2020, employers needed a way to empower their employees and provide them with tools to operate remotely while also understanding the importance of the workforce environment and in-person collaboration. This trend rose during 2021 and will most likely continue to grow exponentially as more organizations open their doors across the globe for their employees to return for at least a day a week to the location of the organization.
41% of workforces are thinking about implementing hot-desking for their hybrid workforce
In our global survey, WhosOnLocation found that 41 percent of respondents were interested in a hot-desking solution for hybrid work, with 78 percent looking to implement it in the workforce in the next 12 months. The survey also found that their commitments and home duties have adapted significantly during the rise of the pandemic.
If you’d like to know more about the hybrid workforce and how WhosOnLocation can help you, click the button below.
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We’ve had a pretty incredible year here at WhosOnLocation. We were acquired by MRI Software, we tracked 61 million people’s movements over 50 countries, and had an increase of 75% for the languages we support at the kiosks.
It’s been a big one, but keeping the locations and people in your duty of care safe is still our number one priority.
Thank you to our customers, stakeholders, collaborators, and extended networks for all of your continued support!
Here’s a snapshot of our year.
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|Disclaimer: MRI Software LLC and its affiliates do not provide tax, legal or accounting advice. This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, tax, legal or accounting advice. You should consult your own tax, legal and accounting advisors before engaging in any transaction|
Offices are a far cry from Mad Men–style cubicles and dark rooms stacked with important papers. The pandemic pivot to digital saw meetings taking place anywhere from Zoom (a classic choice) to within the game Red Dead Redemption 2 (sitting around a campfire—wholesome).
With more and more people choosing to work from home, it is important for organizations to seek up-to-date tax advice. However, each state has different tax laws for remote workers. Some organizations have been caught off-guard by income or sales taxes in other states where employees have been working remotely. And some workers haven’t filed a tax return where they should have, simply because they didn’t know they had to.
In a survey of more than 1,000 workers across the country, WhosOnLocation and Brivo found that 78% of respondents would prefer to work from home at least some of the time, rather than returning full-time to the workplace. Yes, remote work has had enormous benefits to all parties. Most respondents (75%) felt equally or more productive working at home, and many felt safer without having to commute to their workplace (due to pandemic concerns). But with all the innovation and flexibility a hybrid workforce can bring, there are some details you’ll need to iron out.
While not an exhaustive list, these are some things to look out for. Seek advice if you are unsure of your obligations.
With new tax complications surfacing with the rise in remote workers, comprehensive location reporting can make it much easier to fulfill your obligations.
While keeping workers safe is always our priority, there are so many additional benefits to employers, contractors and employees. Having easy-to-prepare location reports for tax purposes is one of them.
WhosOnLocation lets workers indicate when they are working remotely upon sign-in, allowing you to pull simple reports to use at tax time.
Pull reports for a single employee or contractor to show remote and on-site work within a specific timeframe.
Report on when employees or contractors worked on-site or remotely. Use report filters to customize your results.
Sometimes, you might need to check how many employees or contractors are working on-site or remotely at any given moment. You can use WhosOnLocation to pull reports from live geolocation data (if enabled) or manual sign-in tracking.
For more information on how Location Reporting can help at tax time, sign-up to watch our latest webinar.
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President Joe Biden recently announced sweeping mandates for vaccinations, impacting nearly a 100million American workers. The new delta-variant has continued to see numbers of covid infections surge, forcing the government to declare all private-sector employees, along with health care workers and federal contractors, to be vaccinated in order to go to work. But how can businesses manage to verify the vaccination of all contractors, visitors, and employees that enter their premises whilst continuing to carry out their day-to-day jobs?
Mandates present challenges for organizations and how they handle complying with them. In an ideal world, it would be as simple as adding another step in an already successful existing process to manage the movement of people in and out of an organization. However, many companies are still currently operating with labor-intensive manual processes, resulting in a slow and inefficient sign-in. By adding another step of validating a vaccine passport, the process slows down even further, highlighting the need for a seamless people presence management system to be in place.
People presence solutions offer a pre-registration feature giving organizations the ability to know who is coming on-site before they arrive at your location and also conduct health screening of visitors to collect essential information in advance. This ensures that any visitors that do not meet company policy don’t come near your organization and put your employees at risk. Additionally, you can enable triggers to send out an email at a specific time before a visit, guaranteeing that your visitor’s health screening is as accurate and up-to-date as possible before coming on-site.
If your organization has mandated vaccinations, or you have workers on-site that have been government-mandated to be vaccinated, using a pre-registration feature guarantees that visitors are vaccinated through a requirement to upload proof of vaccination. If the requirements are not met, notifications can be enabled to send to the host alerting them that they are not vaccinated and therefore, the meeting will have to be rescheduled or moved online. Furthermore, health screening can simply be included through the kiosk at entry on the day of the meeting, asking visitors to present and scan their vaccine passports.
People presence management is a revolutionary way to manage more than just visitors or people coming on-site. Using this software you can measure and track movements around the site (for example, zone-to-zone movements) and even at off-site locations.
With people presence management, kiosks aren’t single-purpose sign-in / sign-out points. They become a tool for running inductions, a site hazard awareness resource or a checkpoint for qualifications and zone access permissions. Keep employees, visitors, and contractors safe with WhosOnLocation, a people presence system.
WhosOnLocation allows your company to store qualifications and insurance documentation against each contractor profile or organization, ensuring the workers that are mandated to be vaccinated are granted entry. By verifying the vaccination status of each contractor that enters your building, it ensures that your employees are protected and that your organization stays compliant. The top concerns employees have about being back on-site are health and safety-related, highlighting the need to have all those that enter in line with your organization’s safety protocols.
Employees have the ability to upload their vaccination passports into their employee profiles, granting them access to come on-site. All vaccinated employees will then be able to enter their offices, with our employee scheduling and desk booking feature, coming soon to WhosOnLocation, offering an additional safeguard to protect employees. The feature will give your employees the power to plan when they will be on-site and where they will be sitting to ensure you maintain your on-site policies and procedures.
Get started with a FREE 30-day trial today. No credit card required.
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It is with excitement that we introduce Jessie, our new Customer Support Team member, bringing with her years of experience and knowledge in the customer support space. Jessie is our first of many employee spotlights, read on to learn more about Jessie and her answers to some hard-hitting questions.
Just over 8 and a half weeks. I moved from Palace, another MRI software company located in Upper Hutt, as I was looking for a change and I have loved every minute since joining (especially the office and all the people in it!).
Being part of the Customer Support Team means that no two day are the same, with customers having a range of questions. Each day I focus on assisting customers with queries they have about the WhosOnLocation product, aiming to solve them as quickly as possible. Because we offer 24/7 support, I am always busy which I love.
My favorite feature of WhosOnLocation would have to be WolMobile, as it allows an easy way for my employer to track when I am on or offsite as well as a timestamp when I leave in case of an emergency. WolMobile is easy to use and is flexible to the requirements of our customers which I think is very important.
I am an Australian/New Zealand Rock n Roll Dancing Champion.
Large vanilla latte, sweet, caffeinated, and creamy, it doesn’t get much better than that.
The Secret Life of Bees, a movie set in the 1960s. It has themes including the irrationality of racism, the power of the female community, and the importance of storytelling, a must watch!
It would be rude not to say the reliable, delicious, and filling Chicken Katsu Sushi. I can’t go past it on a Friday.
3 minutes read time
An insurance policy is a backstop, we all have them but hopefully, we’ll never have to use them. However, it’s great to know if something should go wrong that you have the right protection in place.
Managing your organisation in an emergency is no different. If you think about emergencies you and your organisation have had to manage in the past they generally come out of left-field and without warning. Knowing that you are protected not only gives your organisation, employees, and everyone in your duty of care peace of mind but ensures you are meeting your compliance obligations.
In the past, we may have managed an emergency situation in our workplace using pen and paper. While this, in theory, is good it does have its downfalls. What if the book that guests have signed into is forgotten as the building is evacuated? Or writing is illegible?
Or someone spills coffee over the book so you can’t read the writing?
These are all real possibilities when it comes to using a manual emergency management system. Like your insurance policy, you can’t leave your emergency management to chance. Emergency management software is not only your insurance policy but also the way to ensure your organisation can easily manage and protect those in their duty of care.
Emergency management software allows you to remove manual processes and gives you the assurance that you can account for everyone in an emergency.
The WhosOnLocation emergency management tool WolEvac gives you central access to people presence data and enables you to quickly and easily account for everyone in the event of an emergency.
WolEvac has a number of features to streamline and automate your emergency management from creating an event to clearing zones and communicating with your team.
Quicky and easily create an evacuation event, for a particular area, zone, or your whole workplace. Invite Safety Marshalls to join and help manage the event.
Verify those on-site are safe
Safety Marshalls can verify those within their zone as they evacuate. Employees can also self verify so efforts can be focused on those who are unaccounted for.
Get accurate and real-time reporting as Safety Marshall’s clear zones and verify employees are safe.
Send an SMS to your employees and contractors asking them to self verify if they are safe or not.
Communicate not only with other Safety Marshalls but also respond to the replies from the SMS message to make sure you can be as effective and efficient as possible with making sure everyone is safe.
An easy-to-understand and navigate overview of the event where all Safety Marshalls can see what the others are doing.
No matter the size of your organisation having an emergency management system and process in place is vital. You may not need it today, or tomorrow but when an emergency situation strikes you can have the confidence that you can protect everyone in your duty of care. To learn more about WolEvac watch our full video here or book a demo.
2 minutes read time
As Leonardo da Vinci said “Learning never exhausts the mind,” and our Help Center is no exception to this. Learning is an essential part of our lives, improving the brain’s overall cognitive functions, including memory, concentration, attention to detail, and problem-solving.
The Help Center offers an excellent place for you to start your education on the WhosOnLocation features and how they integrate, empowering you and your organization to gain the most from your subscription. As you enter the Help Center, not only are you able to answer all your questions, but additionally, you are exposed to the new features of the products enabling you as a user to improve your understanding of WhosOnLocation.
Our new Help Center is available right now – jump into the Help Center and check out the simplified design, faster search and refined structure yourself. It can also be accessed through the WhosOnLocation app, WolMobile, and the Contractor Portal, ensuring all users can benefit from the resources available. And if you don’t find what you are looking for or want to know more, just reach out using the “Contact support” button at the top of each article.
Our Help Center provides the quickest response to all your queries. Just start typing your question and you’ll see search suggestions and popular answers appearing below. Articles within our Help Center also aim to be as comprehensive as possible, providing in-depth step-by-step guides in each article.
The Help Center provides support to your organization to ensure every member stays across any product improvements or advancements through the new ‘Product Updates’ page.
Additionally, the Help Center offers over 500 articles covering our features, everyday tasks you may need help with, and common troubleshooting tips for ease of use. Our step-by-step structure which includes screenshots ensures the process is as easy and simple to follow along as possible. Whether you’re a location administrator, have contractors accessing the portal, or an employee of your organization registering visitors, we have articles tailored for your experience.
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It is fair to say that lockdown in the UK has been a strange and testing time with over 35% of Brits doing some form of working from home. However, with lockdown restrictions easing since 19 July 2021 people are starting to return to their workplaces, but with this comes a big challenge that businesses face in adapting office environments to a different way of working.
But with over five million people fearing returning to work what will this look like? Without a doubt, there will be plenty of new safety protocols involving strict personal hygiene and physical distancing, but how do we make this transition as simple and as safe as possible?
As employers, we are all navigating a different territory. The workplace we left many months ago is unlikely to be the same when we return. We haven’t experienced anything like this before, most organizations don’t have plans in place on how to return to the workplace and if they do, they haven’t been tested and in these unprecedented times the reality is likely to be very different.
Companies across the UK face so many challenges when it comes to opening their offices again, it can be hard to know the best way to ensure employee welfare is maintained. We’ve pulled together the top 4 features to look out for in any people presence software:
Screening all employees and guests before they come on-site ensures only those that meet your on-site criteria are granted access. Giving you and your employees confidence that only those people who meet your organizations wellness criteria are able to gain access.
It’s also incredibly beneficial to get alerted when you encounter a person who does not meet your criteria so they can be added to a watchlist and automatically denied should they attempt to gain access.
The less surfaces we all touch in the workplace the better for slowing the spread of germs. Ensure your software has the option for employees and guests to enter and exit your location using a touchless kiosk, QR code poster, mobile app or via the front of house team. These systems reduce health risks, improve overall hygiene, and create peace of mind for anyone entering or exiting your organization.
To maintain the highest level of hygiene for your employees and guests. Having the ability to ask everyone entering your location to read and acknowledge your onsite policies. This could be as simple as asking them to agree that they will use hand sanitiser or keep 2 meters from another person. Ensure that any question not answered correctly someone in your team can be notified and access to denied.
Automatically set the number of people allowed to be on-site at any one time rather than leaving it up to an individual. This feature removes the responsibility on the front of house team or security team ensuring anyone attempting to gain access when on-site numbers are met are denied and one of your employees are notified. A great feature for managing on-site social distancing.
WhosOnLocation offers these and other features to help you keep your organization and those within it safe and secure. Click here to learn more.
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More so than ever are we working remotely, with employers needing to rethink office space, collaboration, and requirements within the workplace. As the world population slowly becomes vaccinated, questions are arising as to what the future of the workplace will be. A hybrid style of work is attracting attention, with employees having the ability to work in multiple different spaces, including corporate offices, coworking spaces, public spaces, and most commonly, from home.
A hybrid workplace supports every style of work, with employees confirming that at the heart of this is their desire for flexibility. This offers employees a seamless experience and gives them a greater sense of control and freedom with how they work.
Flexible work is here to stay, so it is essential that employers harness this knowledge and create a workspace that aids collaboration and suits the new style of work employees are demanding. Another significant consideration is an increased focus on employee wellbeing, improving inclusion within the workplace, whether a worker is remote or full-time back in the workplace.
Warren Buffet acknowledged that “the supply and demand for office space has changed significantly … and when change happens in the world, you adjust to it”. Employers that fail to harness this new style of working will fall behind, with this creating an opportunity for companies to validate employees’ concerns and provide an environment where each individual can succeed.
WhosOnLocation can help to ensure a safe environment for employees choosing to work collaboratively and come into their workplace. We can provide up-to-date information with how many individuals are onsite at once, ensuring that there is a limit to the number of employees within the workplace, guaranteeing that physical distancing occurs.
Health screening questions can also be included for all individuals coming on-site, including custom questions such as ‘Have you experienced flu-like symptoms in the past 14 days?”.
Get started with a FREE 30-day trial today. No credit card required.
4 minutes read time
Most businesses globally are required to display a government-issued QR code which those entering their workplace need to scan. But asking your visitors to sign in to both WhosOnLocation and then a separate process for the government-issued QR code could be viewed as a cumbersome process and poor visitor experience.
Good news, using existing tools available in your WhosOnLocation visitor sign in process you can now combine your standard WhosOnLocation sign in experience with your government-issued QR code.
Governments globally are mandating the use of QR code posters to help with contact tracing. All visitors and employees are required to scan the government-issued QR code with their smartphones before entering a business. In the unfortunate event that a case of COVID-19 is reported, the government can use this data to trace the scope of the community and workplace outbreak and reach out to any close contacts to reduce the likelihood of further transmission.
By combining the government-issued QR code system with your WhosOnLocation subscription you are adding an additional tool to your risk management strategy. Allowing you to:
You can choose from three options to combine the two systems depending on the experience you want to offer your employees and guests.
When employees and guests arrive on-site they:
When employees and guests arrive on-site they:
Tip: As a back up we recommend having your government QR code poster displayed in your reception and at all entry points for those who can’t sign in using a smartphone.
If you don’t want to make changes to your kiosk sign in process or only use our QR code posters, we have a poster option available. When an employee or guest arrives on-site they will need to follow the steps on the poster:
To add your unique QR codes and branding to the poster we have created a design file you can edit.
What if I already use a visitor management system can’t I provide a report from this? Unfortunately, the new rules require organizations to use government-issued QR code. Remember, the government contact tracing systems are not visitor management systems. They do not ask visitors to select a host, they do not capture other information like vehicle parking details, or ask the visitor to sign waivers or NDA’s or any of the other common visitor management workflows.
Your visitor management system will give you detailed information of who came on-site and who they met with, it’s important to remember the government does not want to have to look through every organization’s visitor management reporting, which will differ from customer to customer.
Do any people presence systems integrate with the government-issued QR codes? Not with the government-mandated QR code systems, we are aware of.
Will WhosOnLocation be integrated with the government-issued QR code systems? No, the government-mandated QR codes are intended for government contact tracing only. This is to help officials easily track and contain an outbreak from a single system. However, you can use the government-issued QR code service alongside WhosOnLocation.
Please reach out to our friendly Support Team.
2 minutes read time
A vast majority of employees surveyed voiced opinions of their desire to regain daily interaction with colleagues, along with wanting to maintain relationships with clients and stakeholders. However, to return safely to the workplace, protective measures will need to be considered to ensure that each worker feels safe and comfortable in their office environment. How can Whosonlocation help?
Contract tracing is a core disease control measure, helping to prevent further transmission of the virus by quickly identifying and notifying people who may be infected and contagious.
Whosonlocation has the ability to track all individuals who have entered the building in one day, and therefore the employer can notify any individual who came in contact with an infected person in their building.
39% of respondents indicated that limiting the number of individuals onsite would also ease concerns of returning to the workplace, ensuring that social distancing occurred. With Whosonlocation, employers can set a maximum occupancy to limit the number of people that are permitted on-site, and once the limit is reached any further attempts to sign in will fail.
With features like contract tracing and limiting the number of occupants in a workplace, employees can return with confidence that they will remain safe throughout this continuing pandemic. This enables collaboration and connection between workers to resume, with CEO of Apple expressing that working from home is “not like being together physically… I can’t wait for everybody to be able to come back into the office.”
Touchless entry and exit reduces the spread of germs by eliminating the risk of transmission through high-touch surfaces, with Whosonocation offering touchless entry for employees, contractors, and visitors. 30% of respondents indicated that touch-free sign-in and out would be highly valued, helping to minimize the risk of spreading the virus, and reducing wait times. Visitors will have the ability to sign in using our WolMobile app or scan a QR code and sign in from their smartphone’s browser. No app download required.
Part three of this series focuses on a hybrid workplace, follow along to hear how Whosonlocation can help your company
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