3 minutes read time
It is fair to say that lockdown in the UK has been a strange and testing time with over 35% of Brits doing some form of working from home. However, with lockdown restrictions easing since 19 July 2021 people are starting to return to their workplaces, but with this comes a big challenge that businesses face in adapting office environments to a different way of working.
But with over five million people fearing returning to work what will this look like? Without a doubt, there will be plenty of new safety protocols involving strict personal hygiene and physical distancing, but how do we make this transition as simple and as safe as possible?
As employers, we are all navigating a different territory. The workplace we left many months ago is unlikely to be the same when we return. We haven’t experienced anything like this before, most organizations don’t have plans in place on how to return to the workplace and if they do, they haven’t been tested and in these unprecedented times the reality is likely to be very different.
Companies across the UK face so many challenges when it comes to opening their offices again, it can be hard to know the best way to ensure employee welfare is maintained. We’ve pulled together the top 4 features to look out for in any people presence software:
Screening all employees and guests before they come on-site ensures only those that meet your on-site criteria are granted access. Giving you and your employees confidence that only those people who meet your organizations wellness criteria are able to gain access.
It’s also incredibly beneficial to get alerted when you encounter a person who does not meet your criteria so they can be added to a watchlist and automatically denied should they attempt to gain access.
The less surfaces we all touch in the workplace the better for slowing the spread of germs. Ensure your software has the option for employees and guests to enter and exit your location using a touchless kiosk, QR code poster, mobile app or via the front of house team. These systems reduce health risks, improve overall hygiene, and create peace of mind for anyone entering or exiting your organization.
To maintain the highest level of hygiene for your employees and guests. Having the ability to ask everyone entering your location to read and acknowledge your onsite policies. This could be as simple as asking them to agree that they will use hand sanitiser or keep 2 meters from another person. Ensure that any question not answered correctly someone in your team can be notified and access to denied.
Automatically set the number of people allowed to be on-site at any one time rather than leaving it up to an individual. This feature removes the responsibility on the front of house team or security team ensuring anyone attempting to gain access when on-site numbers are met are denied and one of your employees are notified. A great feature for managing on-site social distancing.
WhosOnLocation offers these and other features to help you keep your organization and those within it safe and secure. Click here to learn more.
2 minutes read time
A vast majority of employees surveyed voiced opinions of their desire to regain daily interaction with colleagues, along with wanting to maintain relationships with clients and stakeholders. However, to return safely to the workplace, protective measures will need to be considered to ensure that each worker feels safe and comfortable in their office environment. How can Whosonlocation help?
Contract tracing is a core disease control measure, helping to prevent further transmission of the virus by quickly identifying and notifying people who may be infected and contagious.
Whosonlocation has the ability to track all individuals who have entered the building in one day, and therefore the employer can notify any individual who came in contact with an infected person in their building.
39% of respondents indicated that limiting the number of individuals onsite would also ease concerns of returning to the workplace, ensuring that social distancing occurred. With Whosonlocation, employers can set a maximum occupancy to limit the number of people that are permitted on-site, and once the limit is reached any further attempts to sign in will fail.
With features like contract tracing and limiting the number of occupants in a workplace, employees can return with confidence that they will remain safe throughout this continuing pandemic. This enables collaboration and connection between workers to resume, with CEO of Apple expressing that working from home is “not like being together physically… I can’t wait for everybody to be able to come back into the office.”
Touchless entry and exit reduces the spread of germs by eliminating the risk of transmission through high-touch surfaces, with Whosonocation offering touchless entry for employees, contractors, and visitors. 30% of respondents indicated that touch-free sign-in and out would be highly valued, helping to minimize the risk of spreading the virus, and reducing wait times. Visitors will have the ability to sign in using our WolMobile app or scan a QR code and sign in from their smartphone’s browser. No app download required.
Part three of this series focuses on a hybrid workplace, follow along to hear how Whosonlocation can help your company
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5 minutes read time
Worries regarding return to work include office hygiene, occupancy, commute exposure, and reliable contact tracing
BETHESDA, MD., May 13, 2021, 9:00 a.m. ET – According to the 2021 Return to the Office Survey published today by Brivo, the global leader in cloud access control and related technologies, and WhosOnLocation, a provider of people presence management software, 53% of workers expect to be back in a physical office full-time within the next six months. However, 59% of respondents have expressed health and safety concerns about returning, with the highest levels of anxiety emerging from personnel in professional services, such as finance, IT, recruitment/HR (72%), and creative services, including voluntary/charity workers, marketing/PR, arts & design (62%).
According to respondents, the biggest concerns about returning to work are:
As outlined on Brivo’s Commercial Reopening Index, 58% of the U.S. is reopened with agriculture/forestry/fishing, construction, and retail as the top three reopened industries.
“As COVID vaccines roll out, organizations that have been operating remotely or at lower capacities are now planning for a return to offices and other workplaces. While some may remain remote permanently, those who are returning need to address health and safety,” said Steve Van Till, CEO, and founder of Brivo. “People need simple, practical ways to enforce contact tracing, social distancing, and healthy building requirements.”
Darren Whitaker-Barnett, CEO of WhosOnLocation, added, “Despite the shift to remote and hybrid work arrangements during the pandemic, it’s clear that the office still plays an integral role in driving culture and collaboration. Flexible technology will help organizations welcome employees back to the office while ensuring the health and wellbeing of everyone on site.”
When asked which solutions would give them the most confidence in returning, the results showed that 49% prefer temperature scanning as the main solution, with limiting the number of people on site (39%), touchless door entry (34%), and mask detection (32%) close behind. Touch-free sign-in and sign-out for contact tracing and social distancing measures were also highlighted, at 30% and 29% respectively.
For workers who remained in offices throughout the pandemic, the vast majority have been satisfied with the practices, protocols, and technologies that their organizations have implemented to protect them against COVID-19. The most common protective measures include providing masks, hand sanitizer, or other gear (73%); increasing cleaning protocols (59%); enforcing physical distancing (55%); and requiring temperature checks or thermal scanning for on-site access (48%).
Brivo and WhosOnLocation provide technology solutions to help businesses protect the health and safety of their employees, customers, contractors, visitors, students, and residents as they re-enter facilities. Organizations can leverage the Brivo Facility Safety Features and WhosOnLocation’s presence management solutions to protect everyone in their buildings and improve access control and on-site safety and security in the ‘new normal.’ Tools include occupancy tracking, contact reporting, personnel control, visitor management and reporting, touchless sign-in and mobile self-screening.
Complete results are available via the Brivo website in the 2021 Brivo Return to Work Report: Transitioning Back to The Office After COVID, which details why businesses are returning to the office, how COVID has changed employee needs and ways employers can address workplace concerns through touchless technology and access control.
This survey was conducted via email in March 2021, using an audience of Survey Monkey users as respondents. Five hundred thirty-eight people took the survey. Responses came from all U.S. states except Vermont and Wyoming, with the highest numbers coming from California, Florida, New York, and Texas. Twenty-five industries were represented with the highest percentages from healthcare, IT/computing, retail, and education. A plurality of respondents occupied the staff level (44.2%), followed by manager (26%), administrator/associate (16%), director (6%), C-suite (6%), and vice president (1.38%). Slightly more males than females (52% to 49%) participated. Age brackets broke down as follows: 45-60: 33%; 30-44: 31% 18-29: 22%; 60 and older: 14%.
Brivo is the global leader in mobile, cloud-based access control for commercial real estate, multifamily residential, and large distributed enterprises. Our comprehensive product ecosystem and open API provide businesses with powerful digital tools to increase security automation, elevate employee and tenant experience, and improve the safety of all people and assets in the built environment. Having created the category over twenty years ago, our building access platform is now the digital foundation for the largest collection of customer facilities in the world, trusted by more than 25 million users occupying over 300M square feet of secured space in 42 countries.
Our dedication to simply better security means providing the best technology and support to property owners, managers, and tenants as they look for more from buildings where they live, work, and play. Our comprehensive product suite includes access control, smart readers, touchless mobile credentials, visitor management, occupancy monitoring, health and safety features, and integrated video surveillance, smart locks, and intercoms. Valued for its simple installation, high-reliability backbone, and rich API partner network, Brivo also has the longest track record of cybersecurity audits and privacy protections in the industry.
Brivo is privately held and headquartered in Bethesda, Maryland. Learn more at www.Brivo.com
WhosOnLocation, an MRI Software company, provides people presence management software to monitor the safe and secure movement of people through buildings and work sites. Our powerful, cloud-based solution unites visitor, contractor, employee, and emergency management, enabling organizations to secure their facilities and ensure the safety of every person on-site. Armed with a rich, unified source of people presence information, our users are empowered to make more strategic, data-driven decisions that mitigate risk, reduce overhead costs, and streamline operations. Compliant with ISO:27001 2013 for Information Security Management. WhosOnLocation serves organizations in 42 countries around the world and manages over 60 million secure movements through thousands of locations each year.
For more information, visit www.whosonlocation.com.
4 minutes read time
The start of a new year is a great time to tackle some admin. It’s time to put our minds to all those jobs we’ve been putting off until ‘after Christmas’ and start the year as we mean to go on. One of the job’s on your list is likely to involve updating your IT systems and carrying out a software update – ensuring you have the correct team contact information in your accounts, you’re running on the most updated versions, and your processes are all up-to-date.
Aside from the usual system and software update, there are a number of other things to check. If you’ve had members of your team move to new roles or change companies in recent months, it’s likely you’ll have some tidying up to do. Health and safety software relies on up-to-date information to ensure the right people are on hand in an emergency, and your data is correct and ready for auditing. WhosOnLocation is no different.
WhosOnLocation has also released some great new features, and is discontinuing WolMobile Legacy, so now’s a great opportunity to check you’re getting the most out of your subscription. Get started with this handy checklist:
Once a team member has switched roles, it’s important to review their system access. We’re all in the habit of closing email addresses and revoking badge passes, but what about the other systems they’ve been using?
If out of date contact details are listed in your account, important information could be going to the wrong people. Take some time to review who’s listed as an admin or account owner, and ensure your safety processes are foolproof.
Similarly, it’s important to review who is listed as a point of contact for the automated processes in your account. Triggers can be used for all sorts of alerts. You can receive a notification if a contractor has an expired safety induction, or if someone signs in against your health policy. Review the contacts you have listed to receive these alerts to ensure your procedures are robust.
We’re all guilty of putting off a system and software update until the last minute. This can have a real impact on productivity and performance in the long run.
At WhosOnLocation, we released a much-improved version of WolMobile around this time last year. Check you’re on the latest version to make the most of new and improved safety features. Start your migration and ensure a smooth transition once the old app is turned off. Here are five reasons to migrate today.
One of our more recent updates gives you a great excuse to revisit the information you store against your employee and contractor profiles in WhosOnLocation. Custom Fields gives you the ability to tailor the information you store, so you can get as specific as you need. Need to record an employee’s eligibility to work? Or log your contractors’ vehicle registrations? Create the fields you need and edit as you go.
We recently improved our automatic erase feature to include employees and service providers as well as visitors. It’s likely you’ll have a huge amount of sign in/out data stored in your account. Tidy up your records and strengthen your privacy measures by automatically erasing records after a set amount of time.
If you haven’t heard, Microsoft will be ending support for Internet Explorer from August 2020. Microsoft is encouraging all users to move to Microsoft Edge instead. WhosOnLocation will be following suit, so make sure your kiosks are running on a supported browser.
5 minutes read time
2020 has thrown everything but the kitchen sink at all of us. At WhosOnLocation, we count ourselves very lucky to have been in a position to keep business running, with our team working remotely as required. Our main focus has been to help our customers keep their people safe, and that’s led to a lot of new features! In fact, there’s been so much development going on, we caught up with UX designer Karl Weber for our 2020 wrap-up.
We started the year with some improvements to our geolocation report, with a cleaner design and the ability to view historical records.
In March, we scrapped the rest of our carefully made plans, threw the roadmap out of the window and began reacting to our customer’s needs.
First, we tackled working remotely, allowing customers to know who was working, even as offices and facilities closed. This was soon followed by hygienic touchless kiosks, QR code posters and the ability to ask custom health screening questions in WolMobile and with the sign-in/out manager.
With so many fantastic releases this year, we caught up with our UX designer Karl to uncover his favorites for our 2020 wrap-up.
That’s a tough call – there have been some big changes this year. The new touchless functionality with QR code posters and more widespread custom question support is the most visible and obvious improvement, but I think custom fields has the potential to really shake things up.
Being able to completely customize employee and service provider profiles with any information makes the whole system much more flexible. From a design standpoint, the drag-and-drop field creation workflow has a lot of potential to improve the rest of the application, too.
Customer requests (so many)! Custom fields may seem a relatively niche feature on the surface, but for the customers who need them, it makes a big difference. We had many requests to add specific fields over the years, as well as some large enterprise customers who needed the flexibility of completely custom fields.
We’re currently working on combining custom fields with triggers, and this is where things can get really interesting. The person field, time, and phone number fields allow for some really powerful behaviors. For example, you could add a field for an employee’s teammates and then set up a trigger to notify all of them if that employee is signed into a hazardous zone (or remote work) for longer than expected. Or you could define an employee’s standard work hours and then notify them or their supervisor if they forget to sign in.
Touchless kiosks, without a doubt. 32% of all customers are using touchless kiosks, which is a huge uptake in a short space of time. This all comes down to hygiene and contact tracing. It’s been a very difficult year for everyone, and as lockdowns are lifted and people go back to work, COVID-19 has brought some unique challenges for organizations to be able to operate in a safe and responsible way.
Touchless kiosks allow our customers to keep accurate records of who has been on-site for contact tracing while maintaining social-distancing.
The Alexa integration! We’ve been playing with it in the office and it’s already really useful. Being able to have Alexa greet visitors by name and tell them where to go, announce to the office that a delivery has arrived and say who it is for, or remind the last person on-site to check the balcony door and turn off the lights is a game-changer. It’s only in its infancy, but the ability to connect to the internet-of-things and interact with people in a more human way is the next step for smart-offices.
Lots more. I don’t want to say too much but we’re already working on a few big things. Custom Questions for pre-registered visitors is going to be interesting and will strengthen the rest of the touchless sign-in feature-set. It will allow our users to invite guests to an event, and then send them a request to complete their visitor profile. This can include any basic questions as well as custom questionnaires, so the customer can have all of the information they need, and the experience when the visitor arrives on site will be even more seamless.
That’s it for our 2020 wrap-up. All of the features mentioned are available today, and included in your WhosOnLocation subscription. Visit our Help Center for step-by-step instructions on enabling all of our features.
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3 minutes read time
As we return to our workplaces, we are are all faced with new challenges. Be it social distancing, an increase in hygiene measures, or contact tracing. One thing is certain – all workplaces will have a great focus on safety and security.
It’s a good time to re-assess the features you use within your WhosOnLocation subscription and look to activate those that could offer your organization a greater level of safety and security. One of these features is panic alarm (or sometimes referred to as a duress alarm).
A panic alarm is a discrete and silent way to raise an alarm with out aggravating a situation. Often used by the front of house/security team when they find themselves in an unsafe situation.
Panic alarms need to be simple to use due to the stressful situations they are used in. Users don’t have time to think through complicated steps, they need to take action.
We first launched our Panic Alarm feature back in 2017. Designed as a simple and easy way for our customers to safeguard their organizations. Customers using the feature have activated it on average 15 times!
Our top four reasons are:
Once activated within your account, your front of house team have two ways to activate the panic alarm:
Once activated your nominated responders will receive an alert when your Panic Alarm is activated. Responder alerts can be sent via email or SMS to:
We recommend testing your panic alarm on a regular basis. Testing will ensure responders are aware of the alerts, are receiving them, and know how to follow your internal procedures. Ensure when a panic alarm is activated in a real emergency everyone can act fast.
7 minutes read time
In an emergency, every second counts. There’s no time to debate. Everyone needs to know their responsibilities, who’s in charge, and what has to be done. It all comes down to planning. Every variable has to be accounted for and thoroughly considered well before the alarm sounds. A carefully constructed emergency response plan (ERP) can be the difference between an orderly evacuation, a panicked mob, or an outright tragedy. An ERP is a substantial, specialized part of an organization’s overall safety program and it takes deliberate forethought to ensure its performance. Whether you are developing a new plan, or the one you have in place needs a checkup, here are a few things to keep in mind.
An ERP should consider all scenarios that are reasonably likely for a given site, with extra attention given to those that pose a higher risk.
Think of a sour gas leak. What would happen if one occurred? Coming from sour gas country myself, I know that’s a common scenario in ERPs because sour gas:
That makes it a useful example because it highlights the kind of planning and specificity that need to go into an ERP. Considering those factors, if your plan involves mustering downwind or downhill from the leak location, you might be planning a disaster.
A complete vulnerability assessment of the site is a starting point. It should consider the whole array of technological and natural hazards to come up with scenarios. It should also consider that emergencies are not discrete categories and can crossover and combine. An earthquake that starts a leak that starts a fire that leads to a building collapse that releases a toxic substance – are you ready for it?
Obviously you can’t write up a plan for every permutation possible, but the plans should account for the fact that combined events can happen.
(Learn more in Lessons from 3 of the Worst Workplace Disasters.)
One size does not fit all. A well-constructed ERP should be customized to the site at which it is to be used. Starting from a template is fine, but it should be bolstered to include real numbers of personnel, emergency contacts, layout and geography, special considerations and conditions, and other site-specific factors.
The plan has to account for the unique nature of the company and all of its operations. Every step may introduce a new hazard – from raw material characteristics to types of equipment on site to environmental setting. For fire alone, you have to think about:
All of this has to be considered well before it is needed. All of it is unique to each individual site.
How are you supposed to know which events are likely (or even possible)? It is going to depend on a number of factors, and the company may or may not have direct experience to draw from.
A little research will help you determine the nature of emergencies that similar operations in your industry have encountered. Consulting a loss control or insurance specialist may be useful because they tend to monitor this kind of data. Especially in considering natural hazards, it pays to know whether an ice storm or an earthquake (or an ice quake?) is likely, and even which hazards can be safely ignored.
Any one person’s field of view is going to be limited. Planning for an emergency should include an interdisciplinary team, representing a cross-section of the organization. Experience, education, and training all inform how each worker perceives hazards and priorities. Management and frontline workers may not agree on what is most important, and yet both perspectives have value in establishing an emergency plan.
Creating a team has a dual purpose. You gain more comprehensive input, and because ownership of the plan is distributed you will have improved buy-in.
Furthermore, since people are prime in safety, you’ll want to involve everyone who may be affected and ensure they understand their responsibilities.
(Learn more in 5 Reasons You Struggle with Safety Buy-In – And What to Do About it.)
A worksite may be spitting distance from a hospital, or it might be too remote for cell phone signals. An ERP has to consider what kind of access there is to emergency responders, as well as the safety of those that do respond.
To that end, it is a good practice to collaborate with emergency services in the area (where possible) to go over medical or fire response provision. They may request a copy of site plans or an inventory of chemicals, for example, to know what they may be heading into.
Once you have written up a comprehensive plan and considered everything, the ERP is ready to implement.
Except… you haven’t considered everything.
The only way to fine tune an ERP is to drill, recap, and revise – and it’s no simple task. Drills and tabletop exercises can highlight deficiencies in the plans, then those deficiencies have to be corrected.
An emergency plan should be audited once a year. This includes evaluating training needs, inventory of emergency supplies, contact lists, and an updated roster of emergency responsibilities. You need to make sure that the contact numbers still reach the people they should, and that responsible parties are current and cover all shifts. Depending on the scope of the plan, this could be a mountain of information.
Many sites are going paperless to help keep them organized and improve the ability to audit systems in a consistent way. Much of the manual tracking and record-keeping can be automated to improve effectiveness and keep the focus where it should be – on the plan itself. Digital and cloud-based solutions can also be integrated with security for better live data capture. A headcount at a muster point, for example, is no good if you don’t know how many people were on site to begin with, and where to look for them if they are missing.
Even in remote and rural areas, there are likely to be a few residents or other workplaces and jobsites close by. You may need to consult with them to determine their needs in an emergency, and contact them in the event of a real emergency or drill.
Companies are mandated to exercise due diligence in protecting their workers and the public, so you can’t forget to include the Joneses when planning to keep everyone safe.
As with all parts of a safety program, management commitment is crucial. Setting up emergency response plans shouldn’t be viewed as an exercise in legislative box-ticking, nor an administrative burden. Management should actively participate in the planning and contribute the resources needed for effective implementation.
This may involve a substantial financial and time investment, and one that is ongoing. But it is worth it. It is highly likely that at some point in time, under some circumstances these plans will be put to use in a real emergency. And when that time comes, being prepared is priceless.
5 minutes read time
Download our handy checklist here.
Get the full set-up instructions in our Help Centre.
Since January 2020 those on the frontline have been working tirelessly to help combat COVID-19, we would like to express our thanks to all involved for their tireless work.
Here at WhosOnLocation we live and breathe keeping people safe and secure. We have a number of features that you can utilize within your WhosOnLocation subscription to help protect your organization while aiding the reduction and spread of COVID-19.
With recent advice to go “hands-free” as a way to combat the spread of the virus, we’ve also pulled together an overview of the features within your WhosOnLocation subscription to help your employees, visitors and contractors go “hands-free” when signing into and out of your organization.
‘Contact tracing’ is currently all over the news, so we’ll take a look at how your WhosOnLocation subscription has got you covered.
We offer two types of Important Notices; acknowledgment notices and instant messages. Use Acknowledgment Notices to define your audience, period of time to be published and the frequency for the notice to be displayed. If Acknowledgement notices are not “acknowledged” guests will be unable to proceed, notify the appropriate person within your organization.
Instant messages are a one-off notification that can be sent to employees, contractors, and visitors to notify of onsite process, emergencies or changes to policies – the options are endless.
Triggers can be used to display messages, deny entry and sign in and out. One way you could utilize triggers is to understand if guests have traveled to an infected area and if they answer “yes” deny access and notify the appropriate person in your organization. Read our recent blog to learn more.
If you are currently signing all employees, service providers, and visitors in and out, and someone is diagnosed with COVID-19, you can easily report on:
By identifying the people and areas at risk, you’re able to take action to protect your organization, by:
There are a number of options available for employees and service providers that involve minimal touch points, or none at all.
Issue your service providers and employees with WolMobile to manage their presence. By taking full advantage of the features WolMobile offers they can sign in and out without the need to use a Kiosk, therefore minimizing the number of touch points and the potential for contamination.
Tokens are assigned to employees or service providers so they can sign in and out of a location by scanning a barcode or RFID tag. With a quick scan, the employee or service provider can be instantly signed in, without the need to input their details on a Kiosk.
Limit the number of people who need to touch your Kiosk by pre-registering visitors prior to their arrival on site. This allows your Front of House Team team to know in advance who is due on site. They can also sign them in with just one click using the Sign In/Out Manager, this means they don’t need to touch your Kiosk at all.
Consider WolPass as your guest’s boarding pass to your organization. It can contain a variety of information including specific instructions of what a guest needs to do when they arrive on site to sign in/out. The WolPass has the visitor’s details embedded within a unique QR or barcode. When they arrive on site they simply scan their WolPass at the Kiosk reducing the need to touch the Kiosk.
If you are using Brivo* cloud access control system with WhosOnLocation you can place your Kiosk outside the door to your Front of House Team. As you are integrated with Brivo, the door will automatically unlock once the visitor has signed in. In effect introducing hands-free unlocking of the doors, your visitors can access. Once signed in your visitor can collect their visitor pass from reception and use it to ‘hands-free’ unlock any door a visitor is permitted to enter.
To get started with these features, your WhosOnLocation Administrator will need to activate them within your subscription. If you need further assistance please don’t hesitate to contact our Support Team.
*Brivo incurs an additional cost outside of standard WhosOnLocation subscription costs.
5 minutes read time
In 2016, OSHA conducted 31,948 total inspections. This seems like a significant number, but considering OSHA has jurisdiction over approximately 7 million worksites, you soon realize the odds of having an inspection at your worksite is relatively low. But what if it was you? Do you have systems in place good enough to pass the surprise audit that could be at any given time?
While the likelihood of an OSHA inspection is low for most businesses, being aware of what happens during an OSHA inspection, and preparing for it, will help you have a safer workplace and could mean the difference between a pass or failed result.
Apart from workplaces with ten employees, every other organization has the possibility of being audited. OSHA has both unprogrammed and programmed inspections. Unprogrammed inspections include employee complaints, injuries/fatalities, and referrals whereas programmed inspections focus OSHA’s enforcement resources towards the industries and employers where known hazards exist and are prioritized in the following order:
Usually, OSHA conducts inspections without advance notice. Employers do have the right to require compliance officers to obtain an inspection warrant before entering the worksite, however, this isn’t a good idea as it could trigger a stricter audit (and raise possible red flags). It’s wiser to give them a good first impression and work with the inspector as much as possible by answering questions honestly (without offering any additional information).
If an inspector finds violations of OSHA standards or serious hazards, OSHA can issue citations and fines. Violations are categorized as:
The citations describe OSHA requirements allegedly violated, list any proposed penalties, and give a deadline for correcting the alleged hazards.
In settling a penalty, OSHA has a policy of reducing penalties for small employers and those acting in good faith. For serious violations, OSHA may also reduce the proposed penalty based on the gravity of the alleged violation. Alleged willful violations will not have any good faith adjustments.
The biggest mistake organizations make when they are hit with a surprise audit is that they are not prepared. It seems extremely obvious, but preparing for an audit is often put on the back burner as there are no deadlines; therefore, it is not a priority.
Instead of putting preparing for an audit in the too hard basket, be proactive, and use an application like WhosOnLocation that will save you time and money in the long-term. WhosOnLocation stores all data electronically; therefore, you will be able to search, sort, analyze, and retrieve data easily and quickly, perfect for an audit situation.
Employers are required by OSHA to perform hazard assessments and safety training for each type of job performed in the workplace. Employers need to make sure that their employees have completed their required training as well as keeping them entirely up to date on what hazards exist for each job and how they plan to reduce those hazards.
Paper-based systems make this difficult as they are easily lost, hard to update, and even wasteful. Instead, whenever there’s an updated process, or a new hazard or regulation, you can use WhosOnLocation to update the changes electronically and can then be easily distributed out to employees at induction. You can also put employees, contractors and visitors through safety training at sign in and /or induction that asks them to accept that they have completed this training before they are allowed on site.
To show the auditor you have been following the correct steps, you must keep careful records. WhosOnLocation reports will give you access to information on almost everything you need, including training records, worker compensation files, insurance, and third-party audits, to name just a few data points. You’ll be able to access information during an audit easily.
Whether you’re part of a high-risk or a low-risk industry, there is still a chance you could receive a surprise audit, so you need to make sure you are prepared at all times. There’s no better way to put your mind at ease than to know you’re on top of everything.
5 minutes read time
As we round out 2019 we have one final very important job – keeping our ‘biggest’ customer safe at his busiest time of the year. Welcome to the 12 days of Wolmas.
Before any toy making takes place, Santa needs to make sure the elves go through the correct induction process so they are aware of the workshops health & safety and security policies, as well as the correct and approved procedures for undertaking or controlling the enormous tasks and jobs they have ahead of them. WhosOnLocation’s Induction Management also makes it easy for Santa to maintain induction records so he can be sure which elves have or haven’t undertaken the correct training.
Santa wants this Christmas to be his best yet, which is why he brought in some elf consultants to make sure everything is planned in detail. Being the extremely organized man he is, Santa pre-registered all of the elf visitors and sent them a WolPass. This includes date, time and location of the event with a Google map of the directions. Santa also includes parking tips, Wi-Fi availability and workshop tips in one convenient email.
Our mobile app, WolMobile, allows Santa to sign in and out no matter where he is in the world. All he has to do is open the app and press the sign in button. It’s as simple as that! Mrs Claus loves the new app as she is now able to track Santa’s progress.
Santa made sure he installed our exciting webhook integration so he could connect his WhosOnLocation account to the internet of things (IoT). As soon as Santa signed into the stables to retrieve his reindeer, Rudolph’s nose lights up, ready for the night ahead. He also uses it when the first elf signs into the workshop to automatically turn the lights, heating, and even the coffee machine on. It’s basically magic.
Oh no, the elves have a broken machine, this is the last thing they need on the workshop production line. Chief Elf Officer sends an instant message to let those on-site know they have a machine down. Whether it be a toy machine breakdown, reminding the elves of the number of days left until Christmas or even an abominable snowman warning, everyone will be sure to get the notice. This means that even Santa is kept up to date on the information at hand, halfway around the world.
Mrs Claus was wondering if Santa would be home for dinner, checking his geolocation it’s dinner for one. Using the follow-me feature (Mrs Claus made sure he was) on the geolocation report shows her where Santa is in the world, at any given time.
To make sure Santa didn’t have one too many prosec-ho’s at last night’s Christmas party we did a quick check using the Alcolizer to confirm there was no side effects and he’s safe to fly the night sky. In high risk jobs, it’s important to know those operating machinery, transporting heavy loads or working on ladders are in a fit state to do so.
Santa is on an extremely tight schedule, so a breakdown is the last thing he needs. But if it does happen, Santa has piece of mind that he can use SOS to quickly and easily raise an alarm in the event of an accident or high-stress situation. The alarm will notify the designated elf responder that there is a problem, automatically sending the location of Santa and his reindeer.
If Santa decides to get a bit fancy when visiting all of the countries in the world, he can use our multi-language feature to check in gifts at the Kiosk. Our multi-language offering goes further than just the Kiosk; push, email and SMS notifications all support multi-language, too. However, the elves started to get a bit confused when Santa decided to practise his Italian via text messages.
WolGuard ensures your organization is safe and secure, and that those entering it are authorized to be on-site. The Chief Elf Officer receives information about the contractors who are on-site so he can make sure they can do the job properly.
Our Deliveries feature enables Santa to self check his last sack of deliveries using the Kiosk and starts the long journey back to the North Pole.
After 510,000,000km, WolMobile automatically signs Santa out so he can have a much deserved good night’s sleep.
WhosOnLocation provides people presence management software that monitors the safe and secure movement of people through buildings and work sites. Our powerful, cloud-based solution unites visitor, contractor, employee, and emergency management, enabling organizations to secure their facilities and ensure the safety of every person on-site.
Armed with a rich, unified source of people presence information, our users are empowered to make more strategic, data-driven decisions that mitigate risk, reduce overhead costs, and streamline operations.
WhosOnLocation serves organizations in 39 countries around the world, protecting billions of dollars in assets and IP, and managing over 20 million secure movements through over 2500 facilities each year.
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WhosOnLocation is a cloud-based people presence solution that helps organizations keep the people and places that power their organization safe and secure with visitor, employee, service provider, and evacuation management.
We are continually innovating to ensure our customers are always armed with the right tools to keep those in their duty of care safe and secure. Our most recent release is a significant enhancement to our WolMobile app. Whether you work on a large site, manage multiple locations or even just a small office, WolMobile ensures you have the information you need to account for everyone, including at-risk workers, at a moment’s notice.
Creating a workplace environment where your employees feel safe is of the utmost importance, as is your organization’s legal obligation to keep everyone in its duty of care safe. This means being responsible for your people’s health, safety and well-being.
WolMobile gives you the tools you need to achieve this. This includes accounting for everyone in an emergency, knowing where your at-risk workers are at all times, communicating important notices and hazards instantly and so much more. WolMobile gives you peace of mind that you are doing everything you can to keep everyone safe whilst remaining compliant.
As a health and safety manager, you are faced with uniquely different issues on a day to day basis that are often difficult to predict. Therefore, having a fast and efficient system in place to combat these issues is important. WolMobile has many features to help you overcome the issue of not knowing what to expect.
Have you ever tried to run an evacuation, only to find that you actually have no idea who is on or off-site? With WolMobile, you can automatically sign employees and Service Providers in and out of your locations and work sites, using their smartphone’s geolocation. This feature gives you accurate people presence data so there is no need to rely on a quick head count to know everyone is safe.
If your building was suddenly deemed unsafe, how would you quickly and efficiently communicate with everyone who needed to know? If you went into lockdown, could you target your message to everyone off-site to tell them not to enter the premises?
Instant Messages can be used to communicate important notices and segment your communication by employees vs Service Providers, those on or off-site, those in a specific department or those with a specific role type. Whether it be an emergency, reminding employees of company policies or updating staff about on-site hazards… the options are endless. This means even those working in remote areas can have up to date information at hand.
How would your team call for help if a machine started malfunctioning in the next factory, or someone injured themselves on-site? They can now use WolMobiles SOS Alerts to quickly and easily raise an alarm in the event of an accident or high-stress situation. The alarm will notify your designated SOS Responders that there is a problem, automatically sending the location and contact details of the person needing assistance.
Reporting is one of the most important parts of safety and security as it enables you to pull data to gain insights needed to improve the future safety of your organization. WolMobile allows you to report on the geolocation of workers during their working hours and inform you on who has or hasn’t acknowledge an important notice. Giving you the confidence that you can demonstrate to an auditor that you have the required systems in place to keep everyone in your duty of care safe and secure.
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In an emergency, having access to critical data of who and where people are within your organization can mean the difference between life and death. This is why it is extremely important to have an up to date evacuation plan to make sure you know who is on and off-site at all times. At WhosOnLocation, we want everyone to know that there is a safer way to manage emergency evacuations.
If an evacuation or natural disaster were to happen at this very moment would you and your company be prepared to get out safely? If the answer is no, you need to do something about it before an evacuation event becomes a reality. The problem with evacuations is that no one knows when they are going to happen, therefore we always have to be prepared to the best of our ability.
To prepare for an emergency you must have a plan in place that can vary if needed due to the unknown nature of the event that can occur. Here are four steps that will help you create a well-constructed plan for an emergency evacuation:
Prevention is the most important step of all. If this step is done well, the less damage control that will need to take place in the future. Ask yourself – what can I do to reduce or eliminate the risk of injury/damage to people and property?
Prepare for the worst and hope for the best. Plan for the absolute worst-case scenario so you are ready for anything. Appoint emergency roles such as floor wardens, and have regular drills and trainings.
Follow the emergency plan (evacuation steps, communication, and leadership roles) but allow for flexibility when necessary.
Provide a supportive environment post-emergency, deal with any post-emergency communications, and discuss learnings. This will loop back into Mitigation & Prevention and inform the plan for future crises.
Our emergency management tool WolEvac helps you account for everyone on-site in the case of an emergency. You can track cleared zones, allow people to self-verify their safety via SMS, view requests for help and monitor real-time evacuation progress all within the WolEvac mobile application.
WolEvac syncs a snapshot from your WhosOnLocation account of who is on-site at the time the evacuation event is created so first responders, wardens and safety marshals have accurate information about who is on-site in an emergency. These users will be able to share critical messages, view real-time verification progress and manually verify the safety of anyone on-site. This makes evacuations effective and easily managed in what can be a high-stress situation.
WhosOnLocation actively encourages businesses to use evacuation management technology to run evacuations. An effectively exercised and accessible emergency response plan can minimize the impacts of an emergency on employees, the environment, and infrastructure. It can make all the difference not only around emergency services response time but the general organization of evacuation events.
The benefits of emergency management technology:
WolEvac is included in all WhosOnLocation subscription so you don’t have to worry about any additional costs.
When an emergency takes place, as soon as you create a “WolEvac Event” it takes a snapshot of who is on/offsite at the time. This critical information will account for everyone, making it easier to ensure their safety.
It is simply more efficient. Businesses are constantly changing, therefore, there is a need to maintain up-to-date response plans so you are always prepared. This technology will remove the time-consuming administration and eliminate repeat updates.
Use this chance to ensure your emergency processes and procedures are as effective as they can be before an emergency event happens. The risk from natural disasters, not to mention building fires and other events, is real, and there is a good chance your office building will have to be evacuated at some stage. Don’t leave the safety of those you are responsible for to chance.
Implement visitor/evacuation management technology today and make sure everyone is accounted for in an emergency.