President Joe Biden recently announced sweeping mandates for vaccinations, impacting nearly a 100million American workers. The new delta-variant has continued to see numbers of covid infections surge, forcing the government to declare all private-sector employees, along with health care workers and federal contractors, to be vaccinated in order to go to work. But how can businesses manage to verify the vaccination of all contractors, visitors, and employees that enter their premises whilst continuing to carry out their day-to-day jobs?

Mandates present challenges for organizations and how they handle complying with them. In an ideal world, it would be as simple as adding another step in an already successful existing process to manage the movement of people in and out of an organization. However, many companies are still currently operating with labor-intensive manual processes, resulting in a slow and inefficient sign-in. By adding another step of validating a vaccine passport, the process slows down even further, highlighting the need for a seamless people presence management system to be in place.

How can a people-presence system help organizations manage visitors?

People presence solutions offer a pre-registration feature giving organizations the ability to know who is coming on-site before they arrive at your location and also conduct health screening of visitors to collect essential information in advance. This ensures that any visitors that do not meet company policy don’t come near your organization and put your employees at risk. Additionally, you can enable triggers to send out an email at a specific time before a visit, guaranteeing that your visitor’s health screening is as accurate and up-to-date as possible before coming on-site.           

If your organization has mandated vaccinations, or you have workers on-site that have been government-mandated to be vaccinated, using a pre-registration feature guarantees that visitors are vaccinated through a requirement to upload proof of vaccination. If the requirements are not met, notifications can be enabled to send to the host alerting them that they are not vaccinated and therefore, the meeting will have to be rescheduled or moved online. Furthermore, health screening can simply be included through the kiosk at entry on the day of the meeting, asking visitors to present and scan their vaccine passports.

People Presence solutions – WhosOnLocation

People presence management is a revolutionary way to manage more than just visitors or people coming on-site. Using this software you can measure and track movements around the site (for example, zone-to-zone movements) and even at off-site locations.

With people presence management, kiosks aren’t single-purpose sign-in / sign-out points. They become a tool for running inductions, a site hazard awareness resource or a checkpoint for qualifications and zone access permissions. Keep employees, visitors, and contractors safe with WhosOnLocation, a people presence system.

WhosOnLocation protecting contractors when coming on-site

WhosOnLocation allows your company to store qualifications and insurance documentation against each contractor profile or organization, ensuring the workers that are mandated to be vaccinated are granted entry. By verifying the vaccination status of each contractor that enters your building, it ensures that your employees are protected and that your organization stays compliant. The top concerns employees have about being back on-site are health and safety-related, highlighting the need to have all those that enter in line with your organization’s safety protocols.

How to protect your employees within your organization?

Employees have the ability to upload their vaccination passports into their employee profiles, granting them access to come on-site. All vaccinated employees will then be able to enter their offices, with our employee scheduling and desk booking feature, coming soon to WhosOnLocation, offering an additional safeguard to protect employees. The feature will give your employees the power to plan when they will be on-site and where they will be sitting to ensure you maintain your on-site policies and procedures. 

New to WhosOnLocation?

Get started with a FREE 30-day trial today. No credit card required.

Managing your organisation in an emergency is no different. If you think about emergencies you and your organisation have had to manage in the past they generally come out of left-field and without warning. Knowing that you are protected not only gives your organisation, employees, and everyone in your duty of care peace of mind but ensures you are meeting your compliance obligations.

Why do we need emergency management software?

In the past, we may have managed an emergency situation in our workplace using pen and paper. While this, in theory, is good it does have its downfalls. What if the book that guests have signed into is forgotten as the building is evacuated? Or writing is illegible? 

Or someone spills coffee over the book so you can’t read the writing? 

These are all real possibilities when it comes to using a  manual emergency management system. Like your insurance policy, you can’t leave your emergency management to chance. Emergency management software is not only your insurance policy but also the way to ensure your organisation can easily manage and protect those in their duty of care. 

What is emergency management software?

Emergency management software allows you to remove manual processes and gives you the assurance that you can account for everyone in an emergency. 

The WhosOnLocation emergency management tool WolEvac gives you central access to people presence data and enables you to quickly and easily account for everyone in the event of an emergency.

WolEvac has a number of features to streamline and automate your emergency management from creating an event to clearing zones and communicating with your team. 

Evacuation event 

Quicky and easily create an evacuation event, for a particular area, zone, or your whole workplace. Invite Safety Marshalls to join and help manage the event.

Verify those on-site are safe

Safety Marshalls can verify those within their zone as they evacuate. Employees can also self verify so efforts can be focused on those who are unaccounted for. 

Clear zones

Get accurate and real-time reporting as Safety Marshall’s clear zones and verify employees are safe.

SMS messaging

Send an SMS to your employees and contractors asking them to self verify if they are safe or not. 

Forum chat

Communicate not only with other Safety Marshalls but also respond to the replies from the SMS message to make sure you can be as effective and efficient as possible with making sure everyone is safe.

Dashboard overview

An easy-to-understand and navigate overview of the event where all Safety Marshalls can see what the others are doing.

No matter the size of your organisation having an emergency management system and process in place is vital. You may not need it today, or tomorrow but when an emergency situation strikes you can have the confidence that you can protect everyone in your duty of care. To learn more about WolEvac watch our full video here or book a demo.

Tip: As a back up we recommend having your government QR code poster displayed in your reception and at all entry points for those who can’t sign in using a smartphone.

Option 3 – QR code poster

If you don’t want to make changes to your kiosk sign in process or only use our QR code posters, we have a poster option available. When an employee or guest arrives on-site they will need to follow the steps on the poster:

• Scan the government QR code. 
• Scan the WhosOnLocation QR code and enter their details, answering any questions required to complete your normal sign-in process. 

To add your unique QR codes and branding to the poster we have created a design file you can edit.

Commonly asked questions

What if I already use a visitor management system can’t I provide a report from this? Unfortunately, the new rules require organizations to use government-issued QR code. Remember, the government contact tracing systems are not visitor management systems. They do not ask visitors to select a host, they do not capture other information like vehicle parking details, or ask the visitor to sign waivers or NDA’s or any of the other common visitor management workflows. 

Your visitor management system will give you detailed information of who came on-site and who they met with, it’s important to remember the government does not want to have to look through every organization’s visitor management reporting, which will differ from customer to customer.

Do any people presence systems integrate with the government-issued QR codes? Not with the government-mandated QR code systems, we are aware of. 

Will WhosOnLocation be integrated with the government-issued QR code systems? No, the government-mandated QR codes are intended for government contact tracing only. This is to help officials easily track and contain an outbreak from a single system. However, you can use the government-issued QR code service alongside WhosOnLocation. 

Need help getting set up or have additional questions?

Please reach out to our friendly Support Team.

WhosOnLocation believes that technology should be inclusive and consider everyone’s needs. We are committed to improving our product to ensure it’s easy to navigate for all users and meets global accessibility standards. We are proud that our modern theme makes the sign-in/out kiosk fully compliant with Web Content Accessibility Guidelines (WCAG).

What is the kiosk’s modern theme?

A kiosk using the modern theme offers a simplified design, increased font size, and enhanced color contrast. Also, the interactive elements are designed in a more prominent and visible way. These improvements allow easier and more straightforward navigation through the sign-in process, also for people who are visually impaired, color blind, or contrast impaired. The modern theme is compatible with screen readers and allows keyboard-only navigation.

Ready to get started? 

New to WhosOnLocation?

Switch your kiosk theme to modern and improve your organization’s sign-in/out experience. It’s easy: visit our Help Center for step-by-step instructions on getting started.

Get started with a FREE 30 day trial today. No credit card required.

BETHESDA, MD., May 13, 2021, 9:00 a.m. ET – According to the 2021 Return to the Office Survey published today by Brivo, the global leader in cloud access control and related technologies, and WhosOnLocation, a provider of people presence management software, 53% of workers expect to be back in a physical office full-time within the next six months. However, 59% of respondents have expressed health and safety concerns about returning, with the highest levels of anxiety emerging from personnel in professional services, such as finance, IT, recruitment/HR (72%), and creative services, including voluntary/charity workers, marketing/PR, arts & design (62%).

According to respondents, the biggest concerns about returning to work are:

• Office hygiene and protective measures
• Proximity to other workers
• Exposure during commuting
• Effectiveness of contact tracing

As outlined on Brivo’s Commercial Reopening Index, 58% of the U.S. is reopened with agriculture/forestry/fishing, construction, and retail as the top three reopened industries.

“As COVID vaccines roll out, organizations that have been operating remotely or at lower capacities are now planning for a return to offices and other workplaces. While some may remain remote permanently, those who are returning need to address health and safety,” said Steve Van Till, CEO, and founder of Brivo. “People need simple, practical ways to enforce contact tracing, social distancing, and healthy building requirements.”

Darren Whitaker-Barnett, CEO of WhosOnLocation, added, “Despite the shift to remote and hybrid work arrangements during the pandemic, it’s clear that the office still plays an integral role in driving culture and collaboration. Flexible technology will help organizations welcome employees back to the office while ensuring the health and wellbeing of everyone on site.”

When asked which solutions would give them the most confidence in returning, the results showed that 49% prefer temperature scanning as the main solution, with limiting the number of people on site (39%), touchless door entry (34%), and mask detection (32%) close behind. Touch-free sign-in and sign-out for contact tracing and social distancing measures were also highlighted, at 30% and 29% respectively.

For workers who remained in offices throughout the pandemic, the vast majority have been satisfied with the practices, protocols, and technologies that their organizations have implemented to protect them against COVID-19. The most common protective measures include providing masks, hand sanitizer, or other gear (73%); increasing cleaning protocols (59%); enforcing physical distancing (55%); and requiring temperature checks or thermal scanning for on-site access (48%).

Brivo and WhosOnLocation provide technology solutions to help businesses protect the health and safety of their employees, customers, contractors, visitors, students, and residents as they re-enter facilities. Organizations can leverage the Brivo Facility Safety Features and WhosOnLocation’s presence management solutions to protect everyone in their buildings and improve access control and on-site safety and security in the ‘new normal.’ Tools include occupancy tracking, contact reporting, personnel control, visitor management and reporting, touchless sign-in and mobile self-screening.

Complete Results

Complete results are available via the Brivo website in the 2021 Brivo Return to Work Report: Transitioning Back to The Office After COVID, which details why businesses are returning to the office, how COVID has changed employee needs and ways employers can address workplace concerns through touchless technology and access control.

Methodology

This survey was conducted via email in March 2021, using an audience of Survey Monkey users as respondents. Five hundred thirty-eight people took the survey. Responses came from all U.S. states except Vermont and Wyoming, with the highest numbers coming from California, Florida, New York, and Texas. Twenty-five industries were represented with the highest percentages from healthcare, IT/computing, retail, and education. A plurality of respondents occupied the staff level (44.2%), followed by manager (26%), administrator/associate (16%), director (6%), C-suite (6%), and vice president (1.38%). Slightly more males than females (52% to 49%) participated. Age brackets broke down as follows: 45-60: 33%; 30-44: 31% 18-29: 22%; 60 and older: 14%. 

About Brivo

Brivo is the global leader in mobile, cloud-based access control for commercial real estate, multifamily residential, and large distributed enterprises. Our comprehensive product ecosystem and open API provide businesses with powerful digital tools to increase security automation, elevate employee and tenant experience, and improve the safety of all people and assets in the built environment. Having created the category over twenty years ago, our building access platform is now the digital foundation for the largest collection of customer facilities in the world, trusted by more than 25 million users occupying over 300M square feet of secured space in 42 countries.

Our dedication to simply better security means providing the best technology and support to property owners, managers, and tenants as they look for more from buildings where they live, work, and play. Our comprehensive product suite includes access control, smart readers, touchless mobile credentials, visitor management, occupancy monitoring, health and safety features, and integrated video surveillance, smart locks, and intercoms. Valued for its simple installation, high-reliability backbone, and rich API partner network, Brivo also has the longest track record of cybersecurity audits and privacy protections in the industry.

Brivo is privately held and headquartered in Bethesda, Maryland. Learn more at www.Brivo.com 

About WhosOnLocation

WhosOnLocation, an MRI Software company, provides people presence management software to monitor the safe and secure movement of people through buildings and work sites. Our powerful, cloud-based solution unites visitor, contractor, employee, and emergency management, enabling organizations to secure their facilities and ensure the safety of every person on-site. Armed with a rich, unified source of people presence information, our users are empowered to make more strategic, data-driven decisions that mitigate risk, reduce overhead costs, and streamline operations. Compliant with ISO:27001 2013 for Information Security Management. WhosOnLocation serves organizations in 42 countries around the world and manages over 60 million secure movements through thousands of locations each year.

For more information, visit www.whosonlocation.com.

Our latest feature update is a great example of this. Hosted employees gives you tighter control over global roamers. 

Employee security – Global roamers

Global roamers are employees who have access to multiple locations within an organization. Imagine a regional manager, who often travels between sites for meetings. 

With global roamer status, employees are able to come and go between locations as they please. For many sites, this may not be an issue. But when it comes to tighter security restrictions or special safety requirements, how can you ensure you’re notified of a visiting employee? 

Employee access comes with security risks

According to the 2019 Global Data Risk Report, employee access to data is leaving companies at risk. 55% of companies had over 1,000 sensitive files open to every employee. Across the whole data set, 22% of all files were exposed to all employees. 

When employees have access to sensitive data beyond that required for their role, you leave your organization vulnerable to leaks and data breaches.

This isn’t just a digital problem. By giving location access to employees from different teams, we are exposing our physical data too – whiteboards marked with the monthly stats, print outs left at reception, conversations overheard in the hallway… 

So how can we tighten up employee security between teams to ensure employees are only able to access the areas and information they need? 

Hosted employees

In the visitor management context, we’re all fairly familiar with the idea of hosting a visitor. We wouldn’t allow visitors to enter a facility unaccompanied and without record, so the process tends to follow similar steps. For example, using WhosOnLocation: 

1. A visit can be pre-registered by sending the visitor a calendar invite. 
2. This can be automatically followed up with a WolPass email, including a map, directions, car park instructions, the nearest cafe… and any other customizable information required. 
3. Once the visitor arrives, they sign in (usually at the kiosk) and select their ‘host’ by searching for the employee’s name. 
4. The host is notified and greets the visitor. 

Our latest update applies the same steps to visiting employees, for greater control and oversight of who’s on-site. 

These settings can also be set to ‘required’ so a visiting employee must select a colleague from that location to host them. 

Benefits of assigning a host

By assigning a visiting employee a host, you ensure someone in your facility is aware they’ve arrived on-site. If they aren’t permitted on-site, you have a record of their sign-in attempt and can alert security.

If they are permitted on-site, the host will receive a notification detailing the entrance they’ve arrived through, so they can be on hand to greet the visiting employee and escort them between meetings. This ensures they are only visiting areas of the facility they are permitted to access. 

Finally, by automating this host arrival notification, you also free up busy receptionists. Your front of house team no longer needs to contact meeting attendees on the visiting employer’s behalf. 

Ready to get started?

All of the features mentioned are available today and included in your WhosOnLocation subscription. Visit our Help Center for more information on enabling hosted employees to tighten your employee security today.

New to WhosOnlocation?

Get started with a FREE 30 day trial today. No credit card required. 

The invention of barcodes provided a solution to this problem. Yet as the use of barcodes spread their limitations became clear. The biggest was that barcode can only hold 20 alphanumeric characters of information. The QR code could not only hold more information, but it could also be read more than 10 times faster. The QR code was first used in the auto industry and contributed to efficiencies across a wide range of tasks from product to shipping. 

Those who developed the QR code were unsure if it would gain market traction (little did they know). It is hard to find much information about the QR code until the early 2000s. At this time it became used in Japan for things like opening subway gates and banking. 

It’s everywhere

Since the early 2000’s the use of QR codes has grown. Not only amongst the Japanese public but globally. First taking off as a marketing tool now QR codes are now part of our daily lives, used for many things. Here’s a few examples:

• electronic ticketing 
• flight check-in 
• food tracing 
• joining a wifi network
• loyalty programs
• coupons

Keeping us safe in 2020

Many years have passed since the QR code was first invented. The COVID-19 pandemic has challenged us this year, with a greater focus on tracking our own movement. This extends to organizations and the need to be able to track who is entering their locations. QR codes are a simple and easy way to keep us safe.

People presence & QR codes

Using QR codes within WhosOnLocation is not new, we’ve offered  them as an alternative way to sign in for many years. Recently, we’ve made some enhancements to our features incorporating the use of QR codes. Making them simple and easy to use. Including:

• WolMobile is our most innovative mobile app. Employees and Service Providers can use the inbuilt QR code to sign in/out as an alternative or replacement for an ID card. 
• Our touchless kiosk removes the need to touch your kiosk creating an easy and touch free sign in and out experience.  
• Print QR codes on the back of your visitor badges for easy access into and around your organization. 
• A WolPass can be sent to pre-registered guests with details of the meeting, it also includes a QR code that can be scanned on arrival for ease of signing in. 

Does this mean the humble QR code is now the sweetheart of this pandemic, tech, and our day-to-day lives?  

For some companies, particularly smaller ones, this can be a major cost since a second location isn’t always readily available. Managing all that storage locally can stretch resources thin. Having cloud-hosted storage for your valuable data incorporates the disaster recovery into the overall storage strategy. That data is safely managed and backed up in such a way that it is retrievable even following a catastrophic event like a fire that takes out all computer hardware on site.

Cloud Tech and Site Security

Site security is the kind of application for which cloud apps have real potential.

Camera feeds and other surveillance data can be streamed to the cloud non-stop. Live “punch in/punch out” data can show accurate numbers and the identities of workers on site. Other live data can also be continuously recorded.

Being able to track and manipulate this kind of information has various wide-reaching implications from schedule management to emergency response.

Real-Time Data Analysis

Collecting data is only part of the picture,. The information has little practical value unless it’s also analyzed. Cloud systems allow for that to happen in real time without the need for ongoing human input.

Systems that do the data collection can generate real-time analytics for managing sites with no lag time and reduced local administrative requirements. A mountain of information can be collected and autonomously curated with simple programs to generate accurate, real-time reporting and statistics.

Human error is largely removed from the process, which is important because the integrity of that information may be critical later for investigation or continuous improvement activities.

Accessibility and Convenience

Once data is collected and organized, security personnel can capture and oversee information from a central terminal. In fact, the storage in the cloud means this data can be accessed from any terminal with the right log in credentials.

Site supervisors or management could have the capacity to view a dashboard from a smartphone, tablet, or any device with access to the internet, whether they are present on site or not. This gives supervisors the ability to monitor multiple sites remotely in a way that wouldn’t be possible with locally hosted data.

Cloud apps and services offer device and location independence when accessing files and media. The days of a file residing on a hard drive in a computer in one static location are nearing an end. Now, the file’s location is distributed, and access to the computing and storage power is leased rather than owned, so in a sense the management of IT infrastructure is at least partially outsourced. Your data is in the hands of specialized companies with IT professionals at the helm, and the cost of infrastructure can be dramatically reduced.

Protecting Cloud-Based Data

Cloud computing may be an incredible innovation, but it’s not without its controversies. Privacy problems make tantalizing headlines, and despite the fact that we interact with cloud systems every day, some people only really know them from scary stories.

In reality, these systems are far more secure than their technological predecessors, but device independence can be a double-edged sword. While it provides convenience, there is also the potential for third-party interference. We’ve all heard about celebrities getting photos stolen, companies losing client information, and other frightening cautionary tales about “the cloud.”

While the catch-all term “hacked” is often used in describing those events, the reality tends to be variations on “social engineering.” Basically, ne’er-do-wells manipulate people into giving up usernames and passwords so that they can gain access to secured files. They don’t corrupt the technology itself but engage the weak spot – the user.

The solution is in better cloud security education strategies for workers and awareness of safeguarding passwords, identifying malicious activity. and ensuring the integrity of the systems.

Conclusion

The safety and security industries can be slow to accept changes to established methods, because failure in any system can result in serious consequences. Managing these two functions needs a little extra caution to make sure people, equipment, materials, and the environment are properly protected. However, we can’t overlook cloud technology’s potential for improving performance.

Perhaps we can strike a balance by approaching this new wave of technology with some caution while still embracing its tremendous potential.

Get Started Today! 

These features are all included within your current WhosOnLocation subscription, regardless of your plan.

In 2016, OSHA conducted 31,948 total inspections. This seems like a significant number, but considering OSHA has jurisdiction over approximately 7 million worksites, you soon realize the odds of having an inspection at your worksite is relatively low. But what if it was you? Do you have systems in place good enough to pass the surprise audit that could be at any given time? 

While the likelihood of an OSHA inspection is low for most businesses, being aware of what happens during an OSHA inspection, and preparing for it, will help you have a safer workplace and could mean the difference between a pass or failed result. 

Who is subject to an OSHA audit? 

Apart from workplaces with ten employees, every other organization has the possibility of being audited. OSHA has both unprogrammed and programmed inspections. Unprogrammed inspections include employee complaints, injuries/fatalities, and referrals whereas programmed inspections focus OSHA’s enforcement resources towards the industries and employers where known hazards exist and are prioritized in the following order: 

1. Imminent danger situations — hazards that could cause death or serious physical harm receive top priority. Compliance officers will ask employers to correct these hazards immediately or remove endangered employees. 
2. Severe injuries and illnesses — employers must report: 

• All work-related fatalities within 8 hours. 
• All work-related inpatient hospitalizations, amputations, or losses of an eye within 24 hours. 

1. Worker Complaints — allegations of hazards or violations also receive a high priority. Employees may request anonymity when they file complaints. 
2. Referrals of hazards from other federal, state, or local agencies, individuals, organizations, or the media receive consideration for inspection. 
3. Targeted inspections — inspections aimed at specific high-hazard industries or individual workplaces that have experienced high rates of injuries and illnesses also receive priority. 
4. Follow-up inspections — checks for abatement of violations cited during previous inspections are also conducted by the agency in certain circumstances.

Do you get notice of an inspection?

Usually, OSHA conducts inspections without advance notice. Employers do have the right to require compliance officers to obtain an inspection warrant before entering the worksite, however, this isn’t a good idea as it could trigger a stricter audit (and raise possible red flags). It’s wiser to give them a good first impression and work with the inspector as much as possible by answering questions honestly (without offering any additional information).   

What happens if you fail an inspection?

If an inspector finds violations of OSHA standards or serious hazards, OSHA can issue citations and fines. Violations are categorized as:

• de minimis 
• other-than-serious 
• serious 
• willful
• repeated 
• failure to abate

The citations describe OSHA requirements allegedly violated, list any proposed penalties, and give a deadline for correcting the alleged hazards.

In settling a penalty, OSHA has a policy of reducing penalties for small employers and those acting in good faith. For serious violations, OSHA may also reduce the proposed penalty based on the gravity of the alleged violation. Alleged willful violations will not have any good faith adjustments.

How do you prepare for an OSHA audit?

The biggest mistake organizations make when they are hit with a surprise audit is that they are not prepared. It seems extremely obvious, but preparing for an audit is often put on the back burner as there are no deadlines; therefore, it is not a priority. 

Instead of putting preparing for an audit in the too hard basket, be proactive, and use an application like WhosOnLocation that will save you time and money in the long-term. WhosOnLocation stores all data electronically; therefore, you will be able to search, sort, analyze, and retrieve data easily and quickly, perfect for an audit situation.

Employers are required by OSHA to perform hazard assessments and safety training for each type of job performed in the workplace. Employers need to make sure that their employees have completed their required training as well as keeping them entirely up to date on what hazards exist for each job and how they plan to reduce those hazards. 

Paper-based systems make this difficult as they are easily lost, hard to update, and even wasteful. Instead, whenever there’s an updated process, or a new hazard or regulation, you can use WhosOnLocation to update the changes electronically and can then be easily distributed out to employees at induction. You can also put employees, contractors and visitors through safety training at sign in and /or induction that asks them to accept that they have completed this training before they are allowed on site. 

To show the auditor you have been following the correct steps, you must keep careful records. WhosOnLocation reports will give you access to information on almost everything you need, including training records, worker compensation files, insurance, and third-party audits, to name just a few data points. You’ll be able to access information during an audit easily.

Whether you’re part of a high-risk or a low-risk industry, there is still a chance you could receive a surprise audit, so you need to make sure you are prepared at all times. There’s no better way to put your mind at ease than to know you’re on top of everything. 

A variety of apps offer an easy solution for keeping tabs on lone workers. For example, WhosOnLocation includes features like mobile sign-in, GPS geolocation and lone worker reporting. If you’re interested in finding the right app for your workers, take a look at our guide here.

3. Centralise your contractors’ documentation

Keeping track of when a contractor’s insurances, qualifications or induction processes need updating can be difficult in any organization. With WhosOnLocation, you can grant your contractors access to the Service Provider Portal, so they can fill in their own details. You’ll also receive notifications when their documentation needs renewing, so you know you’ll always be on top of contractor safety. Even better – these automated updates will save you some time, too. 

4. Use Photo ID Scanning to verify a visitor’s identity

[vc_row][vc_column][vc_single_image image=”9190″ img_size=”full” alignment=”center”][/vc_column][/vc_row][vc_row][vc_column][vc_column_text]In high security organizations, just signing a visitor in using their name might not be enough. With WolScan, you can add an extra layer of security to the sign-in process by capturing the information from your visitor, contractor or employee’s ID card.

Not only does this allow the host to better verify the identity of those coming into the facility, it also makes sign-in a lot faster!

5. Make safety inductions more engaging with interactive training

The OSHA rules and regulations can be a stiff read, so it’s important to make your safety inductions as interesting as possible. We recommend using engaging formats – whether that’s induction videos, tasks or even interactive training modules.

One option is to use WhosOnLocation to create an eLearning Induction Course. You can even set restrictions using triggers, so anyone who’s failed to complete the course is unable to enter the organization.

6. Get your evacuations running like clockwork with collaborative, cloud-based apps

OSHA warns that workplace emergencies are often more common than people think, so it’s important to have a robust evacuation plan in place.

Employers need to be able to account for everyone on site quickly and easily during an evacuation to minimise risk. This can be tricky, especially if your employees and visitors are working across a multi-zoned or multi-level site.

By using a cloud-based evacuation app, you’ll be able to work collaboratively with other floor wardens or safety marshals to verify the safety of everyone on-site.[/vc_column_text][/vc_column][/vc_row]