Contractor Management

Manage contractor presence in and out of all your sites, including remote locations and construction sites. Store contractor documents and ensure qualifications or inductions are valid and up-to-date.

WhosOnLocation Contractor Features


Qualifications Management

Keep track of contractor qualifications, insurances and sign-ins.

Use WhosOnLocation to keep contractors safe and secure when working in any of your locations or sites.

Set up and manage contract and supplier profiles in minutes, using custom fields to tailor the information you store. Record key contracts, when the contract expires, and which location within your organization the contract applies to.

Contractors can sign-in and out of a location at a Kiosk, reception desk or with the WolMobile app. WhosOnLocation allows you to track when contractors are working alone or at an off-site location.

Contractor Management is designed to work seamlessly with all products in the WhosOnLocation suite.

WhosOnLocation Touchless iPad

Touchless sign in

Create a hygienic, touchless sign-in process for service providers with touchless kiosks. Service providers scan the QR code to complete sign in from their smartphone’s browser, including health screening questions and badge pass printing.

QR code posters

As an alternative to touchless kiosks, print and display QR code posters for quick and easy sign in. Service providers simply scan the QR code to sign in from their smartphone’s browser - no mobile app download required.

WhosOnLocation QR code poster
iMac Service Provider Portal

Service Provider Portal

Ensure records are accurate and up-to-date by providing your contractors access to your Service Provider Portal to manage their information and upload documents.

You control what information your service providers can see, what they can edit, and what is entirely hidden from them. Tailor the information you store against each service provider and organization using custom fields.

Inductions & eLearning

Turn paper-based or slideshow induction courses into dynamic eLearning. Include images, videos, questions, and test scoring in each course.

Have contractors complete courses remotely or from an induction course kiosk set-up.

Microsoft Surface Service Provider Induction
Microsoft Galaxy Tab Access Permissions

Access Permissions

Grant specific location access permissions to each organization and/or member, including temporary access. These can be to one, some, or all locations.

Service providers can be denied entry based on their organization’s profile, and members can be banned from all sites if required.

Receive SMS or email alerts when an unapproved person is attempting to enter a location.

Expiry & Renewal Alerts

Get notified when a service provider or contractor’s contract is about to come to an end.

Receive reminders when a service provider’s qualifications or insurances are about to expire, or when inductions are due for renewal.

iPhoneX Qualification Expired

Insurance Management

Record insurance details of each organization and upload any supporting documentation. Automatically deny access if insurance policies have expired, or don’t exist.


Track and measure contractor presence on-site and run detailed reports on information including insurance, qualification or induction details (like upcoming renewal dates or expired records).

Try WhosOnLocation for your organization today.

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