3 minutes read time
In small organizations, knowing who’s permitted on-site is easy. But what happens when you reach thousands of employees across multiple sites? Bigger businesses carry bigger risks, and tightening up your employee security is an iterative process.
Our latest feature update is a great example of this. Hosted employees gives you tighter control over global roamers.
Global roamers are employees who have access to multiple locations within an organization. Imagine a regional manager, who often travels between sites for meetings.
With global roamer status, employees are able to come and go between locations as they please. For many sites, this may not be an issue. But when it comes to tighter security restrictions or special safety requirements, how can you ensure you’re notified of a visiting employee?
According to the 2019 Global Data Risk Report, employee access to data is leaving companies at risk. 55% of companies had over 1,000 sensitive files open to every employee. Across the whole data set, 22% of all files were exposed to all employees.
When employees have access to sensitive data beyond that required for their role, you leave your organization vulnerable to leaks and data breaches.
This isn’t just a digital problem. By giving location access to employees from different teams, we are exposing our physical data too – whiteboards marked with the monthly stats, print outs left at reception, conversations overheard in the hallway…
So how can we tighten up employee security between teams to ensure employees are only able to access the areas and information they need?
In the visitor management context, we’re all fairly familiar with the idea of hosting a visitor. We wouldn’t allow visitors to enter a facility unaccompanied and without record, so the process tends to follow similar steps. For example, using WhosOnLocation:
Our latest update applies the same steps to visiting employees, for greater control and oversight of who’s on-site.
These settings can also be set to ‘required’ so a visiting employee must select a colleague from that location to host them.
By assigning a visiting employee a host, you ensure someone in your facility is aware they’ve arrived on-site. If they aren’t permitted on-site, you have a record of their sign-in attempt and can alert security.
If they are permitted on-site, the host will receive a notification detailing the entrance they’ve arrived through, so they can be on hand to greet the visiting employee and escort them between meetings. This ensures they are only visiting areas of the facility they are permitted to access.
Finally, by automating this host arrival notification, you also free up busy receptionists. Your front of house team no longer needs to contact meeting attendees on the visiting employer’s behalf.
All of the features mentioned are available today and included in your WhosOnLocation subscription. Visit our Help Center for more information on enabling hosted employees to tighten your employee security today.
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