How to get back to work safely with WhosOnLocation


6 minutes read time

May 26, 2020

Long surpassing the rest of the world, the US has taken a huge hit from Covid-19, with 1,680,000 confirmed cases and 98,000 deaths. However, it is critical for businesses to start returning to work, to protect the economy and employee incomes. So how do people feel about heading back to work and do they feel safe?

As a general consensus, people are feeling anxious about heading back to work but don’t feel as though they have a choice. A US study shows that employees expect their employers to keep them safe at work. 69% say they trust their companies leadership to make the best decision on when employees should return to work but they also expect additional safety measures:

  • 74% want their work facility to be thoroughly and regularly cleaned and disinfected
  • 62% want strict policies about who cannot come into their workplace, like those who are sick or have recently traveled
  • 45% ask for a “no handshakes/no hugs” policy 
  • 61% want to maintain social distancing
  • 49% want to be able to limit the number of people they’re exposed to in workplace meetings

What is clear from the results is that in order for people to feel safe and comfortable at work, everyone has to participate and do their part. 

The good news – it is possible to meet these demands with strict protocols by utilizing user-friendly technology to help you enforce them. Here at WhosOnLocation, we’ve got a number of tools that can help your workplace manage the transition back to work and beyond efficiently and safely.

Steps employers can take to reduce workers’ risk of exposure to COVID-19

OSHA had developed a series of guidelines to assist employers with keeping their organization safe as they return post lockdown, these are: 

  • Develop an infectious disease preparedness and response plan
  • Prepare to implement basic infection prevention measures
  • Develop policies and procedures for prompt identification and isolation of sick people, if appropriate
  • Develop, implement, and communicate about workplace flexibilities and protections
  • Implement workplace controls

Read the full OSHA guidelines here.

How WhosOnLocation can help

To adhere to the OSHA guidelines and ensure your workplace is a safe environment, everyone has to work together and be accountable. WhosOnLocation has the necessary tools that will help you achieve this and give you the confidence that your workplace is doing everything possible to keep everyone safe. Read below to find out exactly how we can help your workplace:

Screen and trace everyone on-site

Visitors, employees, service providers, volunteers… with so many people passing through your facility each day, it’s crucial to keep a record of who is on (or off) site.

Contact tracing

Ensure everyone signs in as they come on-site to quickly and easily report and identify who has come into contact with an affected individual. 


Use zoning to minimize exposure. Physically distance employees and service providers in groups, assigning each group to a ‘zone’. This will help you easily identify who has been in contact with an affected person in their zone and understand which areas of the facility may require further cleaning.

Pandemic screening

To keep infection out of your workplace ask a series of screening questions as part of the sign in process. Screen everyone coming on-site with questions to determine anything from ‘Have you experienced flu-like symptoms in the past 14 days?” to “Have you recently returned from overseas?.” This will ensure you can limit access to anyone who answers yes to your screening questions and reduce exposure risks to your workplace.  

Touchless sign in/out 

Viruses and respiratory infections can be facilitated through contact with objects which have been touched by infected people. If you remove the need to touch anything at sign-in this will ensure you can maintain hygiene standards, limit guest numbers, and employee interaction with your kiosk, and the potential risk of sharing infection on its surface. This will create a safe sign in/out process. 

Employees and service providers

WolMobile delivers a touchless sign-in/out option; ensuring a seamless entry and exit experience without the need for employees or service providers to interact with the kiosk. They can either sign in on their own smartphone with WolMobile or they can even use the auto sign-in/out feature to update their on-site status based on their smartphone’s geolocation – how’s that for touchless? 


Pre-registered visitors can simply scan the QR code in their WolPass using the external scanner at the kiosk to sign in/out. No touch, no risk of infection transfer. A quick, safe, and seamless visitor sign in/out process. 

Communicate your policies 

Welcome screen

Utilize the banner and welcome screen on your kiosk to remind and communicate your policies to everyone coming on-site e.g. “All visitors must use hand sanitizer before entering.” 


Notify visitors of your policies in advance. Pre-register visitors and send a WolPass email detailing any essential information e.g. “If you’ve experienced flu-like symptoms in the past 14 days, please reschedule your visit.” This allows your visitors to read and digest the information fully before coming anywhere near your place of work. 

Acknowledgment notices

Ask everyone entering your facility to agree to your policies using acknowledgment notices. If someone doesn’t acknowledge a notice they won’t be able to sign in and the appropriate people can be notified. 

Receive alerts

Notify the right people if someone attempts to sign in outside of your policy.

Maintain physical distance

Set maximum occupancy rules 

Prevent overcrowding and limit the number of people permitted on-site by setting a maximum occupancy. When the maximum is reached, any further attempts to sign in will fail and the appropriate person/s will be notified. 

Service provider ban

Setting a service provider to banned, rather than removing them from your account, allows you to track if they try to sign in at any of your locations, and prevent employees from setting them up again. This will help keep out unnecessary people and potential risks.

Now more than ever, keeping everyone in your duty of care safe is your highest priority. The ongoing pandemic has made us change the way we live, work, and play. With the right tools, WhosOnLocation helps you keep those in your duty of care safe and secure.