3 minutes read time
PropTech category founder bolsters its workplace management capabilities with addition of integrated set of employee, visitor and contractor management applications
Solon, Ohio – March 4, 2021 – MRI Software, a global leader in real estate software, announces that it has acquired New Zealand-based WhosOnLocation, which provides an integrated solution that empowers organizations to address workplace safety and security needs. An enterprise-class, cloud-based platform with employee, visitor, contractor and emergency management applications, WhosOnLocation extends MRI’s workplace management offering to cover anyone who might have a physical presence on a commercial property, including industries such as manufacturing, services, and education.
“We are excited to welcome WhosOnLocation to the MRI family at a time when ensuring wellbeing and safety in the workplace is more critical than ever,” says Patrick Ghilani, Chief Executive Officer of MRI Software. “The acquisition enhances the comprehensive capabilities of our integrated workplace management solutions to enable the increased business agility organizations need to reimagine their workplaces. WhosOnLocation boosts our ability to support health and security measures, covering both landlords and tenants, as well as the wider community that engages with a property – reducing risk for everyone.”
With the COVID-19 pandemic leading to an increased need for agile workplaces, WhosOnLocation enables organizations to manage presence by tracking who is onsite at a property – or across multiple locations – at any time. The solution brings additional automation and efficiency to workplace safety and security management with arrival notifications, access permissions, emergency and evacuation management, and more. WhosOnLocation’s global client base will benefit from the added resources and innovation that come with being part of a well-established industry leader.
Darren Whittaker-Barnett, WhosOnLocation’s Chief Executive Officer, notes: “MRI offers the scale and global reach we need to accelerate the growth of our business in both our existing markets and new territories. Becoming part of MRI also offers our customers the opportunity to tap into its broad range of innovative workplace management solutions, which enable organizations of all types to more effectively manage their real estate portfolios and meet today’s unique business challenges.”
Used by facilities management teams, property managers and others involved in building operations to manage visitor, employee and service provider presence, WhosOnLocation manages nearly 5,000 facilities for 1,600 customers across 46 countries. Headquartered in Wellington, New Zealand, the company also operates in Australia, the UK, Europe, Canada and the US. MRI will continue to support WhosOnLocation users without interruption.
GrowthPoint Technology Partners, a Silicon Valley-based investment bank, acted as the exclusive financial advisor to WhosOnLocation.
About MRI Software
MRI Software is a leading provider of real estate software solutions that transform the way communities live, work and play. MRI’s comprehensive, flexible, open and connected platform empowers owners, operators and occupiers in commercial and residential property organisations to innovate in rapidly changing markets. MRI has been a trailblazer in the PropTech industry for over five decades, serving more than two million users worldwide. Through leading solutions and a rich partner ecosystem, MRI gives real estate companies the freedom to elevate their business and gain a competitive edge. For more information, please visit mrisoftware.com.
Platform Communications for MRI
Hugh Filman (+44 7905 044850)
or Zoe Mumba (+44 7725 832393)
(US for MRI)
Rachel Antman email@example.com
4 minutes read time
|With the manufacturing industry one of the most vulnerable to cyber attacks, here are 7 ways you can improve your organization’s security measures.|
According to an IBM Security study, the Manufacturing sector had 40% more “security incidents” than the average across all industries. Manufacturing was the third most attacked sector in 2016.
Why? What are attackers looking to gain from manufacturers? Cash, personally identifiable information, intellectual property, or internal operational information. These are highly valuable to criminals and traders of company secrets.
With the rise of ransomware-as-a-service (RaaS), such attacks are gaining momentum and manufacturers are increasingly vulnerable.
Ransomware is the latest buzzword in cybersecurity. Using this kind of malware, attackers pierce your company’s system or database and encrypt the data, effectively holding it ransom, asking for money in exchange for ‘release’.
Just last month, ransomware wreaked havoc on the UK’s National Health Service (NHS), FedEx and Telefónica (among many others).
An accidental hero emerged – a 22-year-old cybersecurity researcher stumbled upon a clumsy ‘kill switch’ within the ransomware. The kill switch was simply an unregistered domain name, which the researcher bought making it live, shutting down the malicious software.
The domain name cost MalwareTech just $10.69, yet the researcher potentially saved companies and governmental organizations billions of dollars.
But that’s one of the rare ‘success’ stories.
Back in 2015, an employee at a small US-based concrete manufacturing company unknowingly clicked an email attachment triggering a ransomware called Cryptowall.
Over the day, the ransomware silently crept through the company’s network and encrypted accounting data. The attack wasn’t evident until the next day and it halted production for 2 days.
At a loss, the company paid the ransom, but the data was never fully recovered. Sadly, the company didn’t have up-to-date backups so much of that data was lost forever.
The company had suffered a major production blow (over a week of downtime) and couldn’t meet contract delivery deadlines, which resulted in a massive financial loss.
How To Protect Your Data
Here are some measures you can take to protect your data and reduce the risk a cyber attack:
1. Raise awareness around cybersecurity with staff
This may be a comprehensive course with a cybersecurity expert, or perhaps a list of “red flags” and “no-gos”. For example, you could provide examples of what a suspicious email might look like.
2. Have a process for quickly reporting any irregular activity
If staff spot a suspicious email, who do they report it to? There is no point in creating awareness around cybersecurity if staff don’t know the next steps.
3. Cybersecurity and physical security are not mutually exclusive
When raising awareness, don’t forget to talk about physical security. Cyber attacks can be as simple as plugging in an innocent-looking (but malware-ridden) USB memory stick found in the company carpark.
4. Have restricted access for each user role
Employees should only be able to view and access data or functionality that is necessary to their job. If an employee falls victim to an attack, this will help prevent the spread and scope of the attack minimising the damage. Review user roles and privileges on a regular basis.
5. Implement a company password policy
Whether you choose to regularly change passwords or employ a 2-step verification system, it’s important to have some measure of password security. Ensure each password is strong and unique. A strong password will comprise at least six characters and have a combination of letters, cases, numbers and symbols.
6. Encrypt data
If your company stores sensitive information on servers or databases, it should be encrypted. Review how your employees use sensitive data regularly. For example, does your Marketing team export personally identifiable information for upload into third party advertising systems? If your employees can easily export sensitive data as unencrypted CSV or XLS files, that data is not secure.
7. If all else fails, have a Cyber Insurance policy!
In the event of a serious cybersecurity incident, you may not be able to retrieve your data or reverse the effects. However, if you have a comprehensive cyber insurance policy you should at least be able to cover your losses.
If you’re looking for an employee, contractor and visitor management solution to make your process easier and more secure, consider using WhosOnLocation.
Manage visitors, contractors, employees and evacuations all within one easy to use application: WhosOnLocation works across businesses of all sizes including manufacturing, corporate, utilities, construction and ICT. Start your free 30-day trial here.
4 minutes read time
You have done some research and decided that implementing visitor management software would vastly improve your company’s on-site sign-in process. But now, you’re faced with the hurdles of getting the appropriate people on-board with the software.
Unfortunately, many businesses are resistant to change, particularly when it comes to technology.
If you’re determined to bring your contractor and visitor management process into the digital age, follow our step-by-step plan for getting internal buy-in.
Step 1. Determine which people are crucial to get on-side
Decide who is responsible for getting internal buy-in and driving employee and contractor engagement. This often varies from business to business. You need to discern who are the most influential people with your business and the most capable of getting everyone else on board with the software – it could be the COO, the CEO, or even the IT department. Will you need to go through a manager to escalate the discussion? Knowing who you’ll be pitching the software to will help you plan and build your case.
Step 2. Know the benefits inside and out!
Make sure you can articulate each of the benefits in a specific yet jargon-free way. Be sure to provide details about the challenges from your current system and how the visitor management software provides a solution for each.
For example, you might say:
“Our current system doesn’t allow us to quickly check in and see if anyone has been working alone and hasn’t returned. WhosOnLocation provides accurate live reporting to show who is on-site and where at any given time. This will reduce the risk of injury at our manufacturing facility as we will now be able to see when someone is working alone and we will be notified if they haven’t returned by the expected time.”
Step 3. Engage with internal stakeholders
Who will be responsible for integration, user assistance, maintenance and training? Be sure to include all internal stakeholders in this process; by including them, you counteract the fear of change and objection. When engaging with internal stakeholders, it’s important that you speak their language: How does the change affect their department? Will it make their job easier, save them time, increase their productivity or help them achieve their targets? Listen to all the stakeholder concerns and feedback, and keep them updated throughout the process with how you are working through these.
Step 4. Identify risks
Address any potential risks or concerns that may arise from implementing visitor management software and how these would be managed and/or allayed. For example, if you are concerned about low employee adoption, develop a thorough on-boarding process and have delegated people available to provide assistance for the first few weeks of implementation. Don’t be afraid to reach out to your vendor too – they’ve probably heard your concern before.
Step 5. Develop your “elevator pitch”
In the context of your business goals and success metrics, what is the overall benefit of implementing the software? This is the “elevator pitch” of getting internal buy-in. It should be a clear, concise rationale for implementing the visitor management software. For example, this may be related to improving the Health & Safety procedures on-site and reducing the risk of injury to contractors, visitors and employees.
Step 6. Start discussions
By now, you’ve done extensive research, you’ve talked to all the internal stakeholders, and you’ve addressed concerns and risks. It’s time to start discussions with all the people you identified in Step 1. Be prepared and be persistent. If you simply drop a report or proposal on a desk and don’t follow up, you won’t get very far.
Step 7. It doesn’t end after buy-in
You’ve now (hopefully) had approval from all the right people and you’ve started implementing the visitor management software. But it doesn’t end here. Make sure you regularly report on results and get feedback on how the software is working across the business. Updating internal users on the software and validating its benefits will ensure everyone can see the visitor management software is working. Make sure internal users know how to navigate the helpdesk, and where to go if they have any concerns or questions.
If you’re looking at implementing visitor management software in your business, sign up for the WhosOnLocation free 30-day trial. Our support team is happy to answer any questions you have along the way so you can experience the scope of the software and get an idea of how it would work for you.
3 minutes read time
Which questions you ask depends on the purpose of implementing visitor management software in your business.
Ask yourself: What is the key problem you are trying to solve?
Answering these will help you determine which questions you need to ask visitors on-site. Do you only need to ask the basic questions such as First Name, Last Name, Name of Host, Email, Mobile? Or do you need more than that?
We find that every business has a different sign-in process. Not only might they have a set of site or industry-specific questions, but they might need a series of site rules that particular visitors need to read and accept.
With WhosOnLocation visitor management software, you can ask your site visitors any question you like, and you can create a selection of custom answers for visitors to choose from for each custom question, too.
WhosOnLocation custom questions are incredibly flexible, so you can customize them to work in almost any way you like.
Here are some of the ways you can use WhosOnLocation custom questions to individualize your sign-in process:
Health & Safety Training
Use custom questions to create Health & Safety training for visitors when they come on-site. Your questions might include running visitors through the hazards, accepting on-site risks or giving an expected duration on-site. You can also set rules so that visitors only have to complete this set of questions once every month, 6 months, year etc. Or, you might need them to complete them every visit.
You can create a set of evacuation instructions with custom questions. You can ask visitors which zone they will be working in (if relevant) and show them the nearest exit points. Visitors can read and agree to each question, and you can set questions as ‘compulsory’, so users must accept and agree to the instructions before progressing.
Site Specific Rules
If you have different rules depending on the site, you can specify these using custom questions. For example, you might have one site where visitors must stay within 5 metres of their vehicle, but this might not apply to other sites. Visitors will choose which site they are signing into, and if this site is chosen, the visitor will need to acknowledge and agree that they must not go further than 5 meters from their vehicle.
You can also create a different set of questions depending on who is signing in. If the person signing in is an employee, they may receive different questions from a one-off visitor who is signing in to deliver a package.
To learn more about WhosOnLocation and how custom questions could work for your business, sign up for a free 30-day trial.
4 minutes read time
Are you running any general or Health and Safety inductions on-site when people arrive?
Last time we discussed the pros of having people do inductions online, away from your site, so they’re up to speed before they get to your gate.
Today we look at when it’s best to run your inductions on-site, in person.
Inductions are a tool used for Health and Safety compliance and to meet legal obligations.
Workplace Health and Safety (WHS) laws dictate that ‘A Person Conducting a Business Undertaking’ (PCBU) or employer has to deliver a robust WHS induction training program for new employees (which includes everyone working on-site such as contractors and service providers).
Health and Safety inductions usually cover:
New employee inductions welcome employees and prepare them for their new role, while new contractor inductions prepare them for their time and work on-site.
For obvious reasons, new employees have the greatest risk of injuring themselves or others, therefore will likely need a more extensive induction to start with.
Employees returning from a long break might also need a refresher induction to familiarize themselves with site hazards and any new processes.
High risk/hazard businesses like manufacturers and construction companies often choose to induct visitors as well as people actually working on a site, usually focused on Emergency Evacuation Plans and Non-Disclosure Agreements.
There are definitely times when it’s best to run your inductions on-site.
Being able to physically show people aspects of their inductions (e.g. the emergency meeting point) can be invaluable for the safety and security of your organization.
If your induction modules involve:
Then it might be the best option to run your induction on-site, giving the inductee the chance to learn under the guidance of your team and physically relate any points they need to.
Other factors to take into account when deciding if you can, or should run your inductions on-site are:
It’s also worth considering how and when to confirm what your process and reasons are for induction when people they arrive. It’s a nice courtesy.
WhosOnLocation is a web-based visitor, contractor and employee presence management system.
With WhosOnLocation’s Induction Management feature you can set-up inductions for different visitor types and run an induction kiosk or through a web browser on any device.
Sign-up to WhosOnLocation today to see how our Induction Management feature makes it easy to design inductions, maintain induction records, and control access to any location if inductions haven’t been done, or have expired.
6 minutes read time
Updated: March 2020
What’s the best way to go about getting staff buy-in when you implement a new visitor management software?
Whether you start with no visitor management, a paper-based visitor management book, or switch your visitor management software from one product to another, you’re going to need everyone on board to make it worthwhile to see a return on investment.
Implementing a visitor management system can be quite a significant change for an organization, particularly for staff who have to change some aspect of their routine (by having to sign-in, or change the way they currently do tasks like inviting someone to a meeting).
Visitor management software like WhosOnLocation replaces a business’s paper sign-in book and does any number of other processes which improve the general safety and security. When you deploy a visitor management solution, there will be many different roles and uses for the product within the organization, and the people visiting. From helping to run safe and effective evacuations to managing the insurance validity of contractors and service providers coming on-site, through to sending out health and safety hazard alerts in real-time. The point is that when you deploy a new system, there is a lot involved.
As with the success of any new company tool, it relies on trust and enthusiasm to make it work. New tools don’t get taken up when people see them as another hassle to add to their working day, so it’s key to introduce the system in the right way and get the internal buy-in early on.
Here are some ideas to use when you are setting up a new visitor management system:
Relationship management is essential when introducing your new system. Make sure everyone who needs to know about the changes does and explain the reasons as to why you chose the system you did. If you don’t have any in place already, now is a good time to create some policies for your staff around visitor management. This can seem a little over the top, but there’s no harm in having documentation to support a new system and give a level of clarity to everyone who will be using it, from as early on as possible.
If you want to be the best in your industry, have the safest workplace, and have the best customer service, visitor management software is going to get you there.
Use a Lone Worker Procedure or Policy – with a new level of tracking possible for employees. There will likely be an emphasis on the health and safety of lone workers and employees or contractors in your duty of care. Create a policy specifically around how their data will be managed and responsibilities that will need to be met using the tool (for example, being responsible for sending a hazard alert, or signing in every 2 hrs if working off-site).
Other policies can come in handy such as a new or updated HR policy that includes aspects related to your visitor management system (e.g. updating your Health and Safety policy to include new evacuation procedures).
It doesn’t take long for people to get used to new systems and making small changes in their individual routine. After everyone is using the parts of visitor management that will help them in their roles, the only problem you should have is too many requests for extra training (and on-boarding your new employees).
5 minutes read time
When you induct new or returning employees, contractors and visitors do you always run the induction on-site, or do you give the inductee the option to do their learning off-site?
The way you deliver your inductions will depend on various factors like the number of people being inducted, the size of your workplace and the complexity of the health and safety matters to be discussed.
How you deliver your workplace inductions will be decided by the person in charge as they depend on the size and nature of the project.
Induction training can be delivered through on the job training; toolbox talks, pre-start meetings, step by step checklists, induction videos or booklet, emails or a phone conversation.
The inductions we refer to below are run as an ‘online interactive program’ built within a software like WhosOnLocation.
In this blog series, we look at whether it’s best to run your different induction modules (general, site, and task-specific) on-site (at an induction kiosk) or off-site (online through an induction portal).
It’s relatively simple and inexpensive to set-up induction modules online so that your contractors, employees, and visitors can complete them before they access your site.
Running your inductions online and off-site makes it easier to track and maintain entry rights too. For example, if a returning contractor’s induction certificate has expired, you can automatically resend a course for them to complete before they are due on-site.
General inductions will provide basic information relating to your industry and cover important; organisational Health, and Safety, security, and environmental aspects.
Giving new employees the chance to do general inductions off-site is a good way for them to get to know general company culture and procedures before they commence employment. These courses can be based on your companies brand story, ethos, and culture.
If contractors have the chance to do their inductions off-site they can complete them at a time that suits them personally. Also, contractor inductions that are run off-site put the onus on the individual or the company they are contracting for to have completed the required courses before they come on-site. Also, resources like staff time and providing a space to learn are not required if a contractor is fully inducted prior to arrival on-site.
Running general inductions off-site can facilitate a great visitor experience. Briefing visitors on your site can make them feel welcome and help speed up the sign-in process. You could look to provide casual visitors with a non-compulsory, shortened version of your employee induction.
Site-specific inductions are designed around information to do with the site itself, particularly risks and hazards.
Site inductions are often not compulsory and aren’t generally required to be done by visitors.
You can include a site-specific induction module with your employee’s general induction if that is made available off-site. Notify a new employee of critical information such as hazards to be aware of in a fire (LPG tank in sector 5), or where your muster point is.
Let contractors do site specific induction off-site when they are likely to be working at more than one site. That way they can look the site specific induction up before they start work there. The contractor can also prioritize the order they will do each module in (i.e. they are working at site 24 first so will complete site 24 induction first).
Whether to give visitors site inductions online depends greatly on the type and purpose of visit. It might be an idea to share some site-specific information (for example emergency exits) with visitors at the same time as they receive their general induction if they are doing one.
Task specific training gives information like hazards, risks, and control measures to people carrying out a certain task at your site.
If it’s relevant, show workers how to do a task analysis as well as the standard operating procedure (SOP) or work procedures.
You can use this induction to highlight any relevant legal responsibilities, codes of practice or technical standards that must be followed while they’re carrying out the task as well.
These are usually best done on-site and close to the place where the task will be undertaken. If the task-specific inductions are long or detailed it might be an option to have employees do their initial induction off-site at a time that’s convenient for them, and then offer further training when they are on-site.
It is a good idea to run these task-specific inductions online if contractors are visiting more than one site and particularly if they’re doing the same task at more than one site. Contractors can access their online learning to reference any task-specific inductions as needed.
It’s unlikely a visitor will need a task-specific induction. If they do it’s best to have them complete it when they are on-site and under supervision.
There are many advantages to offering online induction modules for employees, contractors, and visitors to do off-site at a pace and time that suits them best.
Whether you choose to induct online off-site or on-site, or offline on-site or on-site, the reasons for inducting stay the same.
Inductions ensure people at your site are safe and secure, that they know about your organization, what to do on-site, and who to talk to if they have any questions or concerns.
Having a competent induction program means having compliance with Health and Safety and employment legislation.
Take a free, 30 day trial of WhosOnLocation today to see how our Induction Management feature makes it easy to design inductions, maintain induction records, and how you can control access to any site should these courses not be completed or they have expired.
5 minutes read time
Health and Safety inductions can be a real drain on time and resources for those doing the inductions and those organizing them.
Are you a Health and Safety Manager or someone involved with the coordination of site inductions?
Do you want to save time and money on your Health and Safety inductions.
If so, you should move them online.
Inducting people coming on-site with hardcopy information, at the time they show up to your location, is no longer industry best practice.
By moving inductions online and implementing eLearning you can save unnecessary hassle, hours of admin time and money
You can also save your contractors, service providers, suppliers and anyone visiting your sites unnecessary hassle and time too.
How eLearning can help you:
Minimal paperwork means maximum office space – you won’t have to store all of your induction records in the bug inductions folders. When you move your inductions online (after the initial set-up where you upload your old induction documents) the induction section will pretty much be paper-free.
When inductions are online you can send them to your inductees ahead of time instead of having to set contractors up in the office to run through general Health and Safety inductions. You could email specific inductions and make sure people have already completed them before they reach your sign-in area. If you have parts of your Health and Safety inductions or policy you need to demonstrate or refer to in person you can always have a follow-up induction set-up online waiting for you to do at the sign-in gate.
Automating your Health and Safety inductions will also keep your contractors, suppliers and service providers happy by saving them loads of time too. If you’re sending an induction ahead of time they can do it at a time that suits them.
When contractors and visitors are filling out paper-based forms or inductions it often means dealing with illegible handwriting. Give yourself or your admin team a break, set-up your Health and Safety inductions online and let the software weed out any illegible or unclear details or answers.
How much money does your organization spend on printing induction related booklets and forms? You can minimize the amount of printing you need to do if you move inductions online, and you’ll be able to save money on related stationary, like those big folders and filing boxes with all the historical induction records.
Do you ever stress about not being covered if something goes wrong on-site. What if an emergency plumber has to fix a leaking pipe in your factory over the weekend and there wasn’t any time to do a proper induction? Perhaps there wasn’t even anyone to find the induction booklets? If your inductions were online you could have already made sure a list of plumbing contractors had been inducted online.
Most online induction programs let users set memos for when your contractors need to refresh their inductions or ‘triggers’ for if someone fails an induction or if someone with an out of date induction record is trying to sign-in to a location.
When your inductions are online you can add things like videos or pop-up quizzes letting you cater better to different learning styles, allow for people to learn at different speeds, and easily keep your content up-to-date.
Auditors or Health and Safety inspectors keeping you up at night? What about if something happens on-site and you can’t prove everything practicable and reasonable (i.e. inductions) was done in the lead up to the accident?
Don’t stress out about that, if your system is online you can easily share the reports or key induction data with an auditor, or get to the bottom of who was on site, why, when and how they were inducted if there are any incidents.
Are you managing inductions for more than one location? And/or do you ever need to share induction modules or induction reporting within your organization? You can share information and access easily if you are inducting online. or you need to share induction modules within your organization you can do this easily when the inductions are online.
You can also control who needs to do what inductions when. For example, using WhosOnLocation you can set rules for who needs to do what inductions and when those inductions are expired. So if you have a plumber servicing one location who’s been fully inducted with your general Health and Safety policies and procedures, when that plumber visits a new site you can see he’s already completed and passed the general induction and set a rule that they will only have to do the site-specific module before he enters to do his work.
6 minutes read time
I love this quote from Einstein because asking questions encourages curiosity and here at WhosOnLocation we encourage our team to be curious – to explore better ways of doing things, to look at problems as opportunities – by asking questions.
I’ve had the opportunity to respond to thousands of questions (via our Helpdesk or assessment form) coming from organizations deploying a visitor management solution.
We’ve done this for small, privately held businesses through to some of the largest corporates, utilities, security facilities, health care providers, schools, universities, and manufacturers in the world.
The number of questions from a potential customer can range from a just a couple through to one hundred+, which is understandable, it’s all in the context.
What often amazes us is the questions many potential and existing customers don’t think to ask.
When our teams put these questions to potential customers they are always surprised they didn’t think of them and are thankful we asked.
If there’s a hazard needing to be brought to the attention of visitors when signing onto site.
Would you like to be able to post a hazard alert to the reception lobby teams and/or onto any of the kiosks so that visitors immediately are notified of the hazard and are prompted to confirm their understanding of it?
We have a high number of customers that did not think about temporary hazards and the ability to broadcast time-stamped alerts and warnings through their visitor management solution.
When people think about this and apply it to their own environments they quickly realize it’s a ‘must have’ if they are to manage safety awareness and incident awareness on-site.
Compliance, compliance, compliance.
Most organizations are legally obligated to comply with good Health and Safety practices.
In the event of a workplace injury or death the ability to demonstrate good practice can be the difference between brand and reputation damage and survival.
If you want visitors to be pre-registered as a rule, that is you do not permit unauthorized visitors onsite, would you like your self-sign-in kiosk to advise non-approved visitors to wait until someone comes out to meet them. Meanwhile, a red flag has been sent to security or another nominated person to advise them that an unauthorized person has attempted to sign in.
Why do we ask this question? Many research centers, local and central government facilities, data centers, and other high-security sites prohibit walk-up visitors; those being people who don’t have an invite from an employee. Managing these potential security breaches by automatically alerting security to the fact a person has attempted to sign-in and is in fact on your premises in the reception area, is often a much-overlooked requirement until it’s too late.
Do you want specific conditional warnings, instructions or questions to be presented to a visitor, and, do you want to notify anyone internally of this?
Why do we ask this?
Say you are a food manufacturer following GMP and your visitor answers ‘Yes’ to having visited a farm in the last 30 days or ‘No’ to a request to wear a hairnet at all times while onsite.
Firstly; would you want specific warnings, instructions, or conditional questions to be presented to this visitor?
Secondly, would you need to bring their red flag response to the attention of their host, and/or any specific people in your security or health and safety team?
We obviously re-word this question when the potential customer is not a food manufacturer however you get the idea. Triggering alerts against pre-defined red flags is a must otherwise all you have with your visitor management system is a cool badge label printer.
Again this a bit of a two-part question.
Firstly; do you need to ask every visitor every question, every time they visit? Or, can you capture visitor information on their first visit and then only ask them for it again after their 10th visit, or after a specified amount of time has passed (1 month, 3 months etc.…)?
We want our customers to think about creating amazing visitor experiences for their visitors and customers.
If John Doe arrives on-site for his first visit and is asked for his name, where he is from, if he is parked in your vehicle lot, who he is meeting with and his expected duration of stay it may, and then he is asked to acknowledge your NDA, evacuation procedures, and other visitor policy rules. So it ends up taking John 4 minutes to sign in. But does it have to take John 4 minutes every time? When John comes back 9 days later do you send him
When John comes back 9 days later do you send him through the full 4-minute visitor sign-in process again? Or do you only ask him to verify the answers he gave when he was visiting last? Or do you only ask him to verify his name and host and that’s all? And, do you set a rule that says John should be asked every question when he signs in every 3 months? There are of course many questions you should ask, some unique to your organization, some more relevant ot different departments than others, and some to your visitors themselves. to heck out our top 30
There are of course many questions you should ask, some unique to your organization, some more relevant to different departments than others, and some to your visitors themselves. to heck out our top 30
Check out our top 30 questions to get some more ideas.
5 minutes read time
There are lots of questions you will need answers to before you pick the visitor sign-in software that’s right for your organization.
We make visitor sign in software and are always asked the obvious questions such as:
These questions are all valid and should be clearly answered before any choices are made. In fact, the answer to all of the above questions should yes, even by an absolutely basic level visitor management system. If a product doesn’t deliver on those questions it’s not worth considering.
We have another list questions we tend to end up asking people interested in our product… These are not as obvious as the standard questions. Lots of our potential customers are surprised they didn’t think of them earlier and are thankful we asked.
If you are considering which visitor sign-in software to use, have a look at this checklist of questions to make sure you will choose the right product with the right capabilities for your organization.
There are many more questions to consider when making the call of which visitor sign in software is going right for your organization and many products from which to choose from.
We hope you’ll consider some if not all of these questions before you make your choice.
8 minutes read time
Recently we had the opportunity to discuss all things future with Morris Miselowski, a global, full-stack, business futurist…
Morris shared his thoughts on the future, innovation, artificial intelligence, what place lobby rooms will have in times to come, and using augmented reality to improve Health & Safety training with us. Here’s what he had to say.
As a global Business Futurist, Morris Miselowski is an in demand Presenter and sought after international Broadcaster that can be found regularly whispering in the ears of CEOs and key decision makers around the planet for companies like MasterCard, Visa, ANZ, NAB, BNI, Westpac, Investec, Microsoft, IPSOS, Activision, BP, Oracle, Bupa, Ernst & Young, Lufthansa, NZ Tourism Export Council, Australian Tourism, Horticulture Australia, Monash University, Metricon, Built, Pharmacy Guild of Australia, Sealy, Simmons, Serta and Caltex amongst many others.
He has an insatiable appetite for new ideas, new practices, and all things future and is constantly finding incredible future driven ways for his clients and audiences to be more profitable, productive and happy. He’s curious about the world, what makes it work, and how you can make a mark on it and sees everything through the eyes of Humans, never getting carried away with the technology.
He doesn’t wear blinkers, doesn’t deal in clichés, hype or hysteria, but instead keeps forever ahead of developments across 140 plus industries, because he knows that innovation is found at the boundaries between disciplines, not by narrowly focusing in on one sphere or the hottest fad.
Morris is not headline-centric, doesn’t tow a politically correct party line and has built his formidable reputation and staggering successes by telling it just like it he foresees it.
This is why Morris has, for the last three decades, been firmly placed amongst the world’s leading futurists, thought leaders and transformation provocateurs.
I’ve never been any other way. I have always been quite satisfied with and loved science fiction. When I started out in Marketing and Business Strategy I quickly learned that what matters is tomorrow, not what’s happening right now, or what happened yesterday. You have to always be thinking of ways that the world might evolve and use that information for decisions in business instead of just joining the status quo.
The variety and the mental gymnastics. No two minutes are ever the same when I am solving issues. I enjoy thinking differently.
Business, existence, innovation, utopia.
People often think the status quo will shelter us but if we offer our products in the same way we always have, we risk extinction.
Thinking about Hotels, who would have predicted that Airbnb would have happened? This is a prime example of how one disruptive innovation can happen that sees industries literally fall away from it.
Great business ideas don’t limit themselves. There are different metrics of success, and in some ways, it’s like taking a bet. Considered approaches are will be the natural revolution and if that doesn’t happen yes industries and businesses risk extinction
In terms of ‘Decacorns,’ we have seen some big businesses literally explode. We are not in the knowledge economy yet but definitely moving toward it. We have more data than ever before and that is impacting every area of business.
Most likely machine learning and artificial intelligence. Humans have the ability to think 5 million things at once – the next holy grail is pushing into Artificial Intelligence.
We are starting to see some huge advances in device-to-device communication which will have an impact on every industry.
Unbundling is my way of coming to terms with the future.
Historically in business, the banker did everything in the banking supply chain, controlling all means of production. Competitors were also like-minded and often similar sized big corporations.
Now, what you see is more of a revolution model coming through, where after 30-40 years of digitization we can now manipulate the production chain.
Through the digital revolution, outsiders started to question the system. Then you get examples of innovation that are mixing up the status quo, for example, Bitcoin. Now there are more niche providers of services as part of the production chain.
This whole situation is underpinned by the ability to connect and move forward to a more ‘seamless world’. By that I mean when we get to a point where mundane tasks become as easy as possible to do. Now we are moving into a ‘frictionless space’.
The lobby space used to represent evidence of who we were, physicality and the number and status of people in a business. Today we form those impressions far long before the lobby is entered and they are influenced by many different areas and context.
The future of a lobby isn’t really going to be a lobby at all. You can see it happening in big hotels around the world, like at the Shanghai Marriott where a concierge greets you with an iPad to check you in and out. That’s an example of things moving toward in a frictionless way – it’s about using tech for customer service because of course no one really wants to stand in a queue.
I don’t think in say 150 years there will be any foyer rooms but I think those spaces will be more about what your organization wants to say than dedicating wasted space to a front of a building.
These spaces will be utilized for what a customer or individual needs at the time, a space that can adapt, move and be melded so lobbies will be more pragmatic. After all, building space is expensive to build and run. So the lobby of the future will be absolutely purpose built, and it will be multi-use, adaptable, incorporating collaboration and it will let the situation dictate the use.
I think the use of VR and AR is a distinct certainty for Health & Safety training. Having spoken with providers it makes sense as induction and training are often in a time or place that makes no sense. With these developing technologies, training can be applied when and where it’s required.
There is a bit of talk of nano-degrees which are a skill set or qualification relating to a specific piece of information around at the moment. This kind of learning allows people to stay consistently up to date with best practice when doing a task and can make ensure learning is applied and coming at the right time.
We have seen this concept applied to surgery and war training and it makes total sense that these practices will move into the Health & Safety training space soon.
What we are seeing now is technology moving into a participatory phase. I see 15-20 years down the track being able to walk into an airport, technology recognizing that I’m there, and informing security of that.
5 minutes read time
Last Updated: February 2020
At WhosOnLocation we want everyone to know that there is a safer way to do building evacuation – that is, by using the latest visitor management technology.
No matter where we are in the world, there is always a risk of a natural disaster occurring at any point in time. Natural disasters serve as a reminder that businesses should run their building evacuation processes in the most efficient, yet safest way possible. After all, it’s impossible to know when and where events such as earthquakes will happen. Business directors and floor wardens have a moral and legal responsibility to make sure they have an adequate means of ensuring everyone is safe and accounted for in an emergency.
It seems as though everytime we watch the news we hear of another disaster around the world. There has been a tremendous amount of flooding and of course the devastating bushfires in both California and Australia. These disasters remind us of how real our responsibility is to let those responsible know what technology is available to them to help keep their people safe. With WhosOnLocation, you can make sure everyone is accounted for, so that first responders and emergency services to get to anyone needing help in the shortest possible time.
For some useful information on how to plan for and what to do should an evacuation event occur, see:
Because we work in the visitor management, contractor, employee, and evacuation management business, we know (and see) the many benefits that come from knowing who’s on-site and who isn’t at any time. We also know that one of the most significant advantages of using an electronic visitor management system is having the ability to verify the safety of people during an evacuation event quickly.
WhosOnLocation actively encourages businesses to use visitor management software to run evacuations. The technology is inexpensive, easy to implement, and can make all the difference not only around emergency services response time but the general organization of evacuation events. Our cloud software WhosOnLocation came about after Founder, Darren Whittaker-Barnett, was involved in a somewhat shambolic evacuation event. At the time, he decided there must a better way to account for everyone during an evacuation. This was when the genesis of WhosOnLocation was born.
Using a visitor management system with those on-site: employees, visitors, contractors (or off-site in the case of lone workers and such), logged and ready to do a roll-call (in person at the muster point or online) can mean the difference between life and death. And, being able to pull up a list of those who need assistance during evacuations on your mobile device straight away means you can get to those people fast and not risk leaving them behind. If your evacuation management system is in the cloud, you can also run communications between wardens, emergency services, and first responders. You can also send out a bulk text to make sure everyone is accounted for and clear buildings zone by zone.
There are other forms of technology that can be useful in a natural disaster.
Here’s a list of 7 apps that might be of use in an emergency.
Use this chance to ensure your emergency and evacuation policies are as effective as they can be before the emergency is real. The risk from natural disasters, not to mention building fires and other events, is real, and there is a good chance your office building will have to be evacuated at some stage. Don’t leave the safety of those you are responsible for to chance. Implement visitor/evacuation management technology today and make sure everyone is accounted for in an emergency evacuation.
See how WhosOnLocation can make your building evacuation plan safer and more effective today.
3 minutes read time
Last updated: February 2020
Employees that work alone often lack the safety or backup of those around them should they face confrontation, injury, or otherwise require assistance. In many countries, the law requires employers to carefully consider and then mitigate the health and safety risks to employees working alone. Although working alone is synonymous with contractors and employees in isolated or remote locations, in the eyes of the law, it’s possible to be surrounded by a thousand people and still be working alone. By definition a lone worker can actually include:
Managing the risks associated with employees and contractors working alone can be a challenge. Luckily, there is a wide range of apps and services available to help organizations reduce the chances of lone worker injury or loss of life.
This is not an ‘exhaustive’ or a ‘best of’ list but here are 10 great apps available globally that offer a wide range of features and services to help you get ahead of Lone Worker health and safety, and compliance.
Above: WhosOnLocation can send you an SMS or email alert to notify you when someone has exceeded their expected duration on-site.
Some common ways organizations manage the health and safety of their Lone Workers are:
|Related: 5 Ways To Make Your Site Inductions More Effective|
Some apps, like WhosOnLocation, or Guardian24’s mobile app, leverage a worker’s smartphone. Others, like SoloProtect’s Identicom, or Grace Industries require a worker to carry a specific, fit-for-purpose device. Each app addresses different Lone Worker situations and needs, such as Lone Worker monitoring.
Regardless of what requirements organizations need to address the safety and security of their Lone Workers, there is a solution that will meet the requirements of most organizations within the huge range apps and services now available.
|Related: The Top 18 Apps For Facility Managers|