Site induction series – 3. When should you run your inductions on-site?


4 minutes read time

May 05, 2017

Are you running any general or Health and Safety inductions on-site when people arrive?

Last time we discussed the pros of having people do inductions online, away from your site, so they’re up to speed before they get to your gate.

Today we look at when it’s best to run your inductions on-site, in person.

Running inductions

Inductions are a tool used for Health and Safety compliance and to meet legal obligations. 

Workplace Health and Safety (WHS) laws dictate that ‘A Person Conducting a Business Undertaking’ (PCBU) or employer has to deliver a robust WHS induction training program for new employees (which includes everyone working on-site such as contractors and service providers).

Health and Safety inductions usually cover:

  • Risks and hazards in your workplace
  • Special equipment, personal protective equipment (PPE), and first aid
  • Safe work procedures
  • The law
  • Emergency systems
  • First aid team and other emergency contacts.

New employee inductions welcome employees and prepare them for their new role, while new contractor inductions prepare them for their time and work on-site.

For obvious reasons, new employees have the greatest risk of injuring themselves or others, therefore will likely need a more extensive induction to start with.

Employees returning from a long break might also need a refresher induction to familiarize themselves with site hazards and any new processes.

High risk/hazard businesses like manufacturers and construction companies often choose to induct visitors as well as people actually working on a site, usually focused on Emergency Evacuation Plans and Non-Disclosure Agreements.

Why on-site?

There are definitely times when it’s best to run your inductions on-site.

Being able to physically show people aspects of their inductions (e.g. the emergency meeting point) can be invaluable for the safety and security of your organization.

If your induction modules involve:

  • A complicated work site layout
  • Lots of site specific content
  • Complex reporting structures or Health and Safety processes
  • Set-up steps that may need guidance (for example downloading a lone worker app)
  • Task-specific training (that may need demonstrating),

Then it might be the best option to run your induction on-site, giving the inductee the chance to learn under the guidance of your team and physically relate any points they need to.

Other factors to take into account when deciding if you can, or should run your inductions on-site are:

  • How long is each induction? Will there be enough time to go through it all pre-work or visit?
  • Is the induction for a new employee, a contractor, or a visitor? Will they need specific instructions in person or is the tone more general?
  • Do you have staff resource available to run/supervise the induction?
  • Is there space for the inductee to sit and learn? What if there is a group of contractors or visitors needing to be inducted together? Will there be enough resources to manage it?
  • Can you split the induction so some of it is done off-site and some is on-site? Will this make the process smoother or harder to manage?
  • If you are asking people to do inductions off-site, are you offering an alternative for people do them at your site if they can’t access the internet?

It’s also worth considering how and when to confirm what your process and reasons are for induction when people they arrive.  It’s a nice courtesy.

About WhosOnLocation

WhosOnLocation is a web-based visitor, contractor and employee presence management system.

With WhosOnLocation’s Induction Management feature you can set-up inductions for different visitor types and run an induction kiosk or through a web browser on any device.

Sign-up to WhosOnLocation today to see how our Induction Management feature makes it easy to design inductions, maintain induction records, and control access to any location if inductions haven’t been done, or have expired.