Sweeping new mandates in America, what does this mean for your organization?

Brooke Wedgwood

4 minutes read time

November 28, 2021

President Joe Biden recently announced sweeping mandates for vaccinations, impacting nearly a 100million American workers. The new delta-variant has continued to see numbers of covid infections surge, forcing the government to declare all private-sector employees, along with health care workers and federal contractors, to be vaccinated in order to go to work. But how can businesses manage to verify the vaccination of all contractors, visitors, and employees that enter their premises whilst continuing to carry out their day-to-day jobs?

Mandates present challenges for organizations and how they handle complying with them. In an ideal world, it would be as simple as adding another step in an already successful existing process to manage the movement of people in and out of an organization. However, many companies are still currently operating with labor-intensive manual processes, resulting in a slow and inefficient sign-in. By adding another step of validating a vaccine passport, the process slows down even further, highlighting the need for a seamless people presence management system to be in place.

How can a people-presence system help organizations manage visitors?

People presence solutions offer a pre-registration feature giving organizations the ability to know who is coming on-site before they arrive at your location and also conduct health screening of visitors to collect essential information in advance. This ensures that any visitors that do not meet company policy don’t come near your organization and put your employees at risk. Additionally, you can enable triggers to send out an email at a specific time before a visit, guaranteeing that your visitor’s health screening is as accurate and up-to-date as possible before coming on-site.           

If your organization has mandated vaccinations, or you have workers on-site that have been government-mandated to be vaccinated, using a pre-registration feature guarantees that visitors are vaccinated through a requirement to upload proof of vaccination. If the requirements are not met, notifications can be enabled to send to the host alerting them that they are not vaccinated and therefore, the meeting will have to be rescheduled or moved online. Furthermore, health screening can simply be included through the kiosk at entry on the day of the meeting, asking visitors to present and scan their vaccine passports.

People Presence solutions – WhosOnLocation

People presence management is a revolutionary way to manage more than just visitors or people coming on-site. Using this software you can measure and track movements around the site (for example, zone-to-zone movements) and even at off-site locations.

With people presence management, kiosks aren’t single-purpose sign-in / sign-out points. They become a tool for running inductions, a site hazard awareness resource or a checkpoint for qualifications and zone access permissions. Keep employees, visitors, and contractors safe with WhosOnLocation, a people presence system.

WhosOnLocation protecting contractors when coming on-site

WhosOnLocation allows your company to store qualifications and insurance documentation against each contractor profile or organization, ensuring the workers that are mandated to be vaccinated are granted entry. By verifying the vaccination status of each contractor that enters your building, it ensures that your employees are protected and that your organization stays compliant. The top concerns employees have about being back on-site are health and safety-related, highlighting the need to have all those that enter in line with your organization’s safety protocols.

How to protect your employees within your organization?

Employees have the ability to upload their vaccination passports into their employee profiles, granting them access to come on-site. All vaccinated employees will then be able to enter their offices, with our employee scheduling and desk booking feature, coming soon to WhosOnLocation, offering an additional safeguard to protect employees. The feature will give your employees the power to plan when they will be on-site and where they will be sitting to ensure you maintain your on-site policies and procedures. 


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