Visitor Management

Strengthen the security of your facilities and assets, and protect intellectual property by preventing unauthorized or threatening activity with robust visitor tracking and reporting.


Screen, track and report on all site visitors

Use WhosOnLocation to monitor the safe and secure movements of visitors through buildings and worksites. Scan, validate and increased confidence that only verified visitors gain access to your site with WolScan our mobile app for photo ID scanning.

With both real-time and historical reporting, our Visitor Management features give you the ability to meet compliance requirements and ensure the safety and security of your site visitors.

Make sure visitors have completed any relevant steps, such as acknowledging hazards or signing any waivers or NDAs, before being approved on-site.

Visitor Management is designed to work seamlessly with all products in the WhosOnLocation suite.

Go touchless

Switch your kiosk’s layout to touchless mode for a hygienic sign-in solution and minimise the risk of spreading seasonal flu strains. Touchless can also cut down waiting times by allowing visitors to scan a QR code and sign in on their own smartphone.

Touchless iPad
WhosOnLocation QR code poster

QR code posters

QR code posters are a quick, easy and cost-effective alternative to touchless kiosks. Print QR code posters and place at entries and exits for health screening and contact tracing at each access point.


Hallo! Bienvenue! WhosOnLocation kiosks offer multi-language support for visitors signing in and out.

With 12 languages available, visitors can choose their preferred language for sign-in, then the kiosk will automatically return to your site’s default language.

Our Multi-Language offering goes further than just the kiosk. Front-of-house staff and security guards can use their preferred language to operate the Sign In/Out Manager. Arrival notifications (email, push and SMS) will also adjust to your location’s default language, too. C’est fantastique, non?

We currently offer English, Danish, Dutch, Finnish, French, German, Italian, Norwegian, Polish, Spanish, Swedish and Te Reo. We’re adding new languages on an ongoing basis, so watch this space.

Multi Language Kiosk
Brother QL-820NWB Visitor Badge Passes

Visitor Badge Passes

Print badge passes for visitors on-site, and connect your printer to your Kiosk via WiFi or Bluetooth. Create a custom visitor badge pass template using your organization’s brand colours and logo.

Use the template editor to choose which information will be displayed, including name, photo ID, host name, and pre-registered duration on-site.

Pre-Register Visitors

Register visitors (as individuals or groups) before they arrive on-site for a slick visitor experience.

Simply fill out a visitor’s details and they will receive an automatic email with details of the visit. Pre-registered then just confirm details in a few clicks once they arrive.

iMac Pre-Register Visitors


Activate the Deliveries option on your Kiosk to display a custom message or set of instructions for delivery agents.

For instance, you can display instructions to let the delivery agent know an employee is coming to meet them, or inform them where to leave the package.

Red Flag Alerts

Red flag alerts notify you when a particular event occurs. If a visitor is due off-site but has not signed out, or a competitor has signed in, you can receive an SMS or email notification.

From VIPs to past employees, use the Watchlist feature to trigger a notification when certain people sign in.

iPhone8 Visitor Overdue

Arrival Notifications

Eliminate the extra time your reception or security team spend tracking down employees to advise them that their visitor has arrived. Send hosts a visitor arrival notification by SMS and/or email automatically when their visitor has signed in.

Calendar Invites

Instead of manually pre-registering visitors in your WhosOnLocation account for each visitor, save some time and create pre-registered visitors right from your calendar. A visitor profile will automatically be created and the visitor will be sent an email with details of their visit.


The visitor reporting function allows you to view who is visiting whom, for how long, how frequently, and much more. View who is on-site in real-time, and report on historical visitor volumes.

Multiple Device Support

WhosOnLocation runs as a web application, so you won’t be limited by hardware. Getting started is as simple as setting up a Kiosk on any iPad or PC.

Try WhosOnLocation for your organization today.

© WhosOnLocation 2020